Executive Assistant, Business

The Amazon Business organization is seeking a highly organized, proactive and driven Executive Assistant to support a VP in Paris, France.
The Executive Assistant (EA) will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives across the company. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

The EA must be creative, organized, detail-oriented, exercise good judgment, have strong written, verbal and administrative skills. The EA must be able to work in a dynamic, complex work environment and balance multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of tasks, assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously, proactively and professionally to ensure successful completion of assigned projects and tasks.

Key job responsibilities
Responsibilities for this position include the ability to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. Other key responsibilities include:
· Manage complex calendaring and strong ability to optimize VP's time across multiple businesses
· Develop strong partnerships with the leadership team to seamlessly support the business direction
· Conceptualize and implement administrative mechanisms that allow for increased efficiency and ability to scale
· Manage complex travel & expenses, including strong knowledge of visa requirements and international travel regulations.
· Organize team meetings, conferences, and social events
· Build relationships with Executive Assistants throughout the team and across the company as well as with Finance, HR, and Legal partners for the organization
· Anticipate challenges and plan accordingly ahead of need (outside of calendaring, i.e. staffing, development, talent pipeline, etc.)
· Own and manage space planning for the organization across multiple buildings, including building relationships with central space management and facilities teams

A day in the life
This exciting role requires attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders and engineers inside the company is important, as is a good sense of humor.

The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity and show grace under pressure.

- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications

- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience with executive level calendar management, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel

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