Chief of Staff

People Operations & Chief of Staff

Location: Remote (Eastern Europe)

Compensation: $2,500 – $3,500 USD/month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)

Type: Full-time (overlap with U.S. MST timezone)

Reports to: CEO / Founder

About the Role

We're looking for a high-ownership operator who can sit at the intersection of people, priorities, and pace. This role blends three critical functions:

People Operations: establish and run clean, scalable people systems.

 Executive Assistance: unblock the CEO by owning schedules, comms, and follow-through.

 Growth/Operations Support: drive special projects that move the business forward.

 

This is not a traditional EA role, and not a narrow HR role. It's an operator seat for someone who wants to grow into a Chief of Staff position over the next 12–24 months.

You'll work directly with leadership, gain high context fast, and become a core execution partner across the company.

What You'll Own

1) People Operations (Core)

You'll build and run People Ops systems that are lightweight but solid as we scale.

Responsibilities include:

Own hiring logistics end-to-end: posting, screening coordination, interview flow, candidate experience.

 Maintain and improve onboarding/offboarding (checklists, accounts, IT handoff, welcome flow).

 Keep employee records, contracts, and policy documentation accurate and compliant.

 Support performance cycles: pulse checks, reviews scheduling, feedback processes.

 Create consistent rituals: team updates, all-hands support, culture moments.

 Be the first point of contact for people-related questions.

 

What success looks like: Hiring and onboarding feel seamless; team members get fast answers; people processes are documented, simple, and respected.

2) Executive Assistant to CEO (Core)

You will protect the CEO's time and attention, and make sure priorities land.

Responsibilities include:

Own the CEO's calendar: scheduling, rescheduling, prioritising, time-blocking.

 Draft or polish internal/external emails and messages on behalf of the CEO.

 Keep the CEO prepared for meetings: agendas, context docs, pre-reads, reminders.

 Track action items from leadership meetings and follow through to closure.

 Manage travel planning and logistics as needed.

 Serve as a trusted gatekeeper and "second brain."

 

What success looks like: CEO's schedule is under control, decisions are well-informed, and follow-ups don't drop.

3) Growth & Business Operations Support (Stretch + Development)

You'll help leadership execute cross-functional priorities and growth projects.

Responsibilities include:

Drive special projects (e.g., launching a process, improving a funnel, organizing a partnership pipeline).

 Maintain simple dashboards / trackers for key business priorities.

 Coordinate across teams to unblock bottlenecks.

 Take rough ideas from the CEO and turn them into scoped, executed plans.

 Spot gaps before they become fires.

 

What success looks like: Projects move faster because you're there; ambiguity turns into structured execution.

Why This Role Might Be Perfect for You

You might be a fit if you:

Love systems + people + momentum equally.

 Are usually the person who "just makes things happen."

 Want proximity to leadership and a career path into Chief of Staff / Ops leadership.

 Thrive in ambiguity and can translate chaos into operations.

 Get energy from helping teams work better together.

 Growth Path to Chief of Staff

This role is designed to evolve. As you gain context and trust, you will take on more of:

Strategic planning support

 OKR / priority management

 Cross-team execution

 Internal comms and alignment

 Operating cadence ownership

 

Your 12–24 month trajectory:

People Ops + EA → Strategic ops partner → Chief of Staff.

About the Candidate

We're looking for someone who:

Has 3–7 years experience in a hybrid People Ops / EA / Ops role (startup experience a big plus).

 Strong operational instincts: notices what's missing and fixes it without being asked.

 Excellent written communication and judgment.

 Obsessed with organization and high attention to detail.

 Comfortable working directly with executives; high discretion and trustworthiness.

 Remote-ready: proactive, responsive, and great at async updates.

 

Nice-to-Haves:

Experience building early-stage people systems (hiring, onboarding, policies).

 Familiarity with tools like Notion, Google Workspace, Slack, ATS systems, basic spreadsheets.

 Experience owning cross-functional projects.

 Interest in startup growth or business ops.

 Hard Skills
People operations: onboarding, hiring, employee lifecycle management

 Executive assistance: calendar, comms, meeting prep, action tracking

 Growth/project support: dashboards, cross-team coordination, execution

 Soft Skills
Ownership and initiative

 Excellent communication & judgment

 Organization and attention to detail

 Calm under pressure and prioritization skills

 Bias toward simple, scalable systems

 Salary Recommendation Rationale
Range: $2,500 – $3,500 USD/month

 Reflects the high responsibility of the role, which combines People Ops, Executive Assistance, and Growth/Operations support with direct exposure to leadership.

 Competitive for remote talent in Eastern Europe or South Africa with 3–7 years of experience in hybrid People Ops / EA / Ops roles, especially with startup experience.

 Aligns with market rates for candidates who can operate independently, manage cross-functional initiatives, and scale operational systems.

 Balances attracting top-tier candidates while respecting budget for a high-impact, growth-oriented hire.

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