Finance & Administrative Coordinator

il y a 2 semaines

Paris, Île-de-France Institute of Foundation Models Temps plein
MBZUAI's Institute of Foundation Models (IFM) has locations in Abu Dhabi, Paris, and Sunnyvale dedicated to pushing the boundaries of artificial intelligence. Our mandate is to advance research, nurture the next generation of AI builders, and drive transformative contributions to a knowledge-driven economy. Within this context, the Finance & Administrative Coordinator supports the Paris lab by overseeing day‑to‑day financial and administrative activities and ensuring they align with IFM's strategic goals. By providing reliable financial oversight, clear administrative procedures, and effective coordination between labs, the coordinator enables researchers and staff to focus on scientific objectives while maintaining compliance and budgetary discipline. Key Responsibilities
  • Finance & Payroll
  • Ensure timely payroll processing by collecting, validating, and submitting payroll data to the external payroll provider.
  • Monitor budgets, process expense reports and reimbursements, and assist in the preparation of monthly financial reports and forecasts.
  • Procurement & Vendor Relations
  • Source supplies, equipment, and services for the lab; assist with vendor registration, obtain quotations, and prepare purchase requests in accordance with MBZUAI policies.
  • Track orders from placement to delivery and maintain inventory of supplies and equipment.
  • IT Coordination
  • Coordinate with the central IT team to ensure hardware and software requirements are met and maintained.
  • Oversee the procurement, installation and maintenance of IT equipment, and maintain a current inventory of assets.
  • Compliance & Reporting
  • Ensure that finance, procurement and IT processes comply with MBZUAI policies and French regulations.
  • Prepare and maintain documentation required for audits and regulatory filings.
  • Administrative Support
  • Maintain administrative records and coordinate travel arrangements for researchers and staff.
  • Support colleagues and the Office Manager in the planning and execution of events, contributing to efficient day‑to‑day operations.
Qualifications & Experience
  • Education: Bachelor's degree in Finance, Accounting, Business Administration or a related discipline.
  • Experience: Minimum of three years' experience in office management; experience in a tech start-up or AI-focused environment is a plus.
  • Skills: Familiarity with French labour regulations; proficiency with Microsoft Office and financial software; strong organisational, communication and problem‑solving skills.
  • Language: Fully bilingual in French and English, with excellent written and verbal communication skills.
  • Attributes: Demonstrated ability to work independently and collaboratively, manage multiple priorities and maintain accuracy and confidentiality.

  • Invoicing Coordinator/ Procurement Officer

    il y a 17 heures

    Paris, Île-de-France Fed Finance Temps plein

    Je suis Pauline M'BAYE, Principal Consultant au sein de Fed Finance et je suis spécialisée dans le recrutement des métiers de la Finance de marché, de l'Asset Management et du Private equity. Je recherche aujourd'hui pour un de mes clients, une société de gestion basée à Paris, un(e) Invoicing Coordinator/ Procurement Officer en CDI.Rattaché(e) au...

  • Clinical trial coordinator Finance

    il y a 12 heures

    Paris, Île-de-France ICON plc Temps plein

    Clinical Trial Coordinator Finance - France - HybridICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical developmentWe are looking for motivated Clinical Trial...

  • Clinical trial coordinator Finance

    il y a 10 heures

    Paris, Île-de-France ICON plc Temps plein

    Clinical Trial Coordinator Finance - France - HybridICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical developmentWe are looking for motivated Clinical Trial...

  • Homestay Coordinator

    il y a 2 semaines

    Paris, Île-de-France Education First Temps plein

    DescriptionCustomer Support CoordinatorEF Côte d'Azur NiceEF Côte d'Azur à Nice est à la recherche d'un Customer Support Coordinator pour aider à offrir la meilleure expérience à nos jeunes étudiants internationaux (âgés de 13 à 17 ans), de manière ludique mais professionnelle. Vous êtes intéressé(e) ? Continuez à lire Venez découvrir la...

  • Sales Coordinator

    il y a 2 semaines

    Paris, Île-de-France Vans Temps plein

    Nous sommes à la recherche d'un(e)Sales Coordinatorpassionné(e) par la mode et le lifestyle pour rejoindre notre équipeVansau sein du corner Citadium Caumartin.Vansfait partie deVF Corporation, un groupe international qui réunit certaines des plus grandes marques lifestyle au monde, telles queThe North Face,Timberland,Napapijri,Kipling, et bien...

  • Sales Coordinator

    il y a 2 semaines

    Paris, Île-de-France Vans Temps plein

    Nous sommes à la recherche d'un(e)Sales Coordinatorpassionné(e) par la mode et le lifestyle pour rejoindre notre équipeVansau sein du corner Citadium Caumartin.Vansfait partie deVF Corporation, un groupe international qui réunit certaines des plus grandes marques lifestyle au monde, telles queThe North Face,Timberland,Napapijri,Kipling, et bien...

  • FSP Administrative Project Coordinator based in Paris area 92

    il y a 7 jours

    Paris, Île-de-France Fortrea Temps plein

    Are you detail-oriented and passionate about supporting clinical research operations? Join our team in Munich as an Administrative Project Coordinator, where you'll play a key role in enabling regulatory or financial workflows across clinical studies. This is a sponsor-dedicated, office-based position offering meaningful exposure to global clinical...

  • Order to Cash Coordinator H/F

    il y a 2 semaines

    Paris, Île-de-France Condé Nast Temps plein

    Condé Nast est une société internationale de médias produisant des contenus de haute qualité, avec une empreinte de plus d'un milliard de consommateurs dans 32 marchés, à travers des plateformes imprimées, numériques, vidéo et sociales. Condé Nast abrite certaines des marques les plus emblématiques au monde notamment Vogue, Vanity Fair, Glamour,...

  • In Room Dining Coordinator

    il y a 14 heures

    Paris, Île-de-France Conservatorium Hotel Temps plein

    In Room Dining Coordinator - Order Taker544798Food & BeverageFull timeMandarin Oriental Lutetia, ParisMandarin Oriental Lutetia, Paris is looking for a In Room Dining Coordinator - Order Taker to join our In Room Dining Team.Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting...

  • account and office coordinator

    il y a 1 semaine

    Paris, Île-de-France Cosmo International Fragrances Temps plein

    At Cosmo International Fragrances, we combine heritage and innovation to create captivating fragrances. We are looking for an ACCOUNT AND OFFICE COORDINATOR to join our Paris-based team (15 people).In this role, you will support the sales team by coordinating customer projects and ensuring the smooth execution of fragrance projects from start to finish. You...