Project & Resource Coordinator

About Us

Integrity360 is the largest independent cyber security provider in Europe, with a growing international presence spanning the UK, Ireland, mainland Europe, Africa and the Caribbean. With over 700 employees, across 12 locations, and six Security Operations Centres (SOCs)—including locations in Dublin, Sofia, Stockholm, Madrid, Rome, Naples and Cape Town—we support more than 2,500 clients across a wide range of industries.

Over 80% of our team are technical experts, focused on helping clients proactively identify, protect, detect and respond to threats in an ever-evolving cyber landscape. Our security-first approach positions cyber resilience as a business enabler, empowering organisations to operate with confidence.

At Integrity360, people come first. We invest heavily in learning, development and progression, fostering a dynamic culture where innovation, collaboration and continuous growth are at the heart of what we do. If you're ready to take your cyber security career to the next level, we'd love to hear from you. 

Job Overview

We are seeking a highly organized and detail-oriented Project & Resource Coordinator (PRC) to join our team. The PRC will assist in managing and executing various projects (customer engagements as well as internal projects) from start to finish, ensuring that all aspects of the project run smoothly, efficiently, and within budget. This role involves coordinating tasks, tracking project progress, and collaborating with internal teams, clients, and vendors to achieve project goals. The PRC will play a key role in supporting capacity planning, resource management, project allocation, and management information reporting. This position requires close collaboration with the Delivery teams, the Sales team and other stakeholders to ensure the effective utilization of resources, support project planning, and provide insights through forecasting and reporting. The role is essential for helping the department maintain efficiency and successfully meet project deadlines while staying compliant with regulatory requirements.

Key Responsibilities

• Project Allocation:
  Work closely with the teams to manage and assign resources to projects based on priority, deadlines, and the expertise of team members. Ensure that project timelines are adhered to and identify any risks related to resource shortages or over-allocation.
• Project Management:

Coordinate and schedule project meetings, ensuring all stakeholders are informed and involved. Track project progress, monitor timelines, and ensure deadlines are met. Liaise between project teams, clients, and stakeholders to ensure clear communication and effective decision-making. Manage project documentation, including contracts, reports, and deliverables. Prepare and distribute regular project status reports, identifying any issues or risks that may affect the project's timeline or budget. Help resolve any project-related problems and issues in a timely and effective manner.

• Utilization & Forecast Reporting:
  Create and maintain detailed reports on resource utilization to track performance and optimize productivity. Provide forecasting insights by analyzing current and upcoming project requirements to predict future capacity needs and to make informed decisions about resourcing.
• Reporting & Analysis:
  Produce detailed weekly, monthly, and quarterly reports on project status, resource utilization, and capacity forecasts. Analyze data to identify trends and potential areas of improvement, and provide actionable recommendations to enhance operational efficiency.
• Administrative Support:
  Provide administrative and logistical support to the teams by coordinating meetings, tracking project progress, and assisting in any other relevant activities that contribute to the smooth running of the department.

Key Qualifications

• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Effective communication skills, both written and verbal, with the ability to interact and collaborate with team members and leadership at various levels.
• Proficient in project management software (e.g., Microsoft Project, Trello, Asana, or similar).
• Ability to work under pressure, meet deadlines, and manage competing priorities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong analytical skills, with experience in data analysis and reporting. Proficiency in using tools such as Excel or similar reporting software is required, also ideally proficiently experienced with Wrike or similar scheduling applications.
• Experience in resource allocation and project planning methodologies, with the ability to manage multiple projects and resources simultaneously.
• Problem-solving mindset with the ability to proactively identify issues and offer solutions.
• Knowledge of cyber security gained in a consulting environment is a strong plus.
• Nice to have - Bachelor's degree in Business Administration, Operations, or a related field.

Ideal Candidate Characteristics

• Demonstrates a high level of adaptability and willingness to manage changes in priorities and resources.
• A strong collaborator, able to build effective working relationships with cross-functional teams and stakeholders.
• Detail-oriented with a passion for improving processes and operational efficiency.
• A strategic thinker who can anticipate future needs and trends, and translate them into actionable plans.
• Demonstrates integrity and professionalism, particularly when handling sensitive information related to compliance and regulatory issues.

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