Office Administrator

il y a 9 heures

Lille, Hauts-de-France Zoho Temps plein

As our Office Administrator, you will be the heart of our Lille workplace—keeping everything running seamlessly while creating a warm, engaging, and people-focused environment for colleagues, customers, partners, and guests. You will be a trusted presence in the office, someone others naturally turn to, and a key driver of connection, collaboration, and positive office culture.

This is a fully on-site role, where your daily presence makes a real difference—supporting smooth operations, strengthening team spirit, and helping create an office where people genuinely enjoy coming to work.

Responsibilities:

  • Serve as the first point of contact for the Lille office, managing incoming and outgoing mail, emails, and phone calls, and responding promptly to clients, visitors, and internal stakeholders.
  • Maintain accurate and secure electronic and physical records, including office and lease documentation.
  • Support new hire onboarding by preparing welcome packs, coordinating orientation logistics, and providing general HR administrative support.
  • Manage day-to-day office operations, ensuring health and safety compliance and a well-maintained, welcoming work environment.
  • Coordinate internal and external meetings, team events, and office activities.
  • Oversee procurement of office supplies, equipment, furniture, and daily lunch orders, maintaining effective relationships with vendors and suppliers.
  • Process vendor invoices, track expenses, prepare monthly and year-end reports, and reconcile office-related financial data with the Zoho HQ finance team.
  • Manage allocated budgets for office supplies, lunches, and employee events.
Requirements
  • Minimum of 4 years of relevant experience in office administration or a similar role.
  • Experience providing general HR administrative support (such as onboarding coordination, employee documentation, or day-to-day HR assistance) would be considered an advantage.
  • Fluency in French (both written and spoken) is essential for this role, along with strong proficiency in written and spoken English.
Benefits
  • Competitive salary package aligned with candidate's qualifications, experience, and the market value of the role.
  • Supportive and inclusive work environment.
  • Supplementary Health Insurance.
  • MacBook, mobile and paid SIM.
  • A vibrant international environment.
  • Opportunity to work with a global team and contribute to the growth of a leading technology company

It is important for the applicant to hold a national or EU passport, have a valid work authorization and be within commutable distance.The successful candidate will be subjected to background verification in compliance with the national legislation and market standards.

Join Zoho Corporation Europe today and be part of a company that is revolutionising the way businesses operate.

Together, let's shape the future of business software

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