Personal Assistant to the Vice President

Sourcing Tomorrow's SuccessBuyIn, a common company between Orange and Deutsche Telekom is the largest procurement alliance in the TelCo world. We feature sourcing projects over three continents and negotiating €20 billion per years for 45+ customers. At BuyIn, we continuously strive to innovate for our stakeholders, 5G, IoT, AI, Cloud and Robotics are part of our day-to-day business operations.By prioritizing environmental stewardship, social responsibility, and ethical business practices, our company is committed to building a sustainable future for both our business and the planet.Description Of Domain/functionTo support one of our Vice Presidents (VP), we are looking for a fluent English & French speaking Personal Assistant, who thrives in a fast-paced, international, and tech-driven environment.Your ResponsibilitiesAs Personal Assistant to the VP, you'll be a trusted partner in managing executive priorities, handling confidential matters, and ensuring seamless coordination across stakeholders, including Orange and Deutsche Telekom.You'll take ownership of a wide range of responsibilities, from organizing agendas and international travel to preparing team meetings and acting on the VP's behalf for internal approvals.What You'll DoManage the VP's calendar=> Schedule and prioritize meetings, 1:1s, team meetings, workshops and strategic sessions with internal and external stakeholdersCoordinate travel & events: Book flights, accommodations, and logistics for international business trips and events… and the preparation of key governance meetings (Board of Directors, Executive Committee, Finance Committee, etc.)Handle approvals: Process and approve internal requests under the delegated authority of the VPAttend department leadership meetings and draft accurate and timely meeting minutesManage and process purchase orders in OfusionUse digital tools: Confidently use Microsoft Office Suite (PowerPoint, Outlook, Teams, SharePoint) and collaboration platformsBe proactive: Anticipate needs, solve problems early, and keep priorities on track, manage incoming communications (emails, letters, phone calls), redirect them to relevant teams, and ensure timely follow-up on behalf of the VPBuild trusted relationships: Interact with professionalism, empathy, and cultural sensitivity in a diverse work environmentWhat You BringFluent in English & French (spoken and written) –German is a strong plusMinimum 3–5 years of experience in a Personal/Executive Assistant role supporting senior leadershipStrong organizational and multitasking skillsExcellent interpersonal and communication abilitiesHigh level of discretion, confidentiality, and emotional intelligenceProficient with Microsoft Office toolsComfortable in a multicultural, agile, and tech-oriented environmentExperience in telecom, procurement, or international corporate environments is a plusWhy Join UsWork at the intersection of two major telecom groupsJoin a human-centered, respectful, and collaborative cultureBe part of strategic, high-impact projects with international exposureContinuous learning and growth opportunitiesCompetitive compensation and benefitsReady to Make an Impact?If you're proactive, detail-oriented, and passionate about supporting senior leadership in an international context, we'd love to hear from youApply now and become part of a team that connects innovation, sustainability, and collaboration across borders.Diversity is a part of BuyIn We look forward to receiving your application regardless of gender, nationality, ethnic and social origin, religion, philosophy of life, disability, age, sexual orientation, or identity.