MIT (Manager In Training) Superviseur Finance France (H/F)

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Manager in Training

Finance – France

OBJECTIVES: 

The position is part of the Four Seasons Manager in Training Program (MIT), designed to develop the knowledge and skills required for a future management role.

Over an 18-month period, the Finance MIT will rotate through various departments within the Finance Division to gain a comprehensive understanding of the division's operations and challenges. The initial phase focuses on mastering core transactional functions, which form the foundation for financial analysis and decision-making. The aim is to acquire practical knowledge of key functional areas, not only within Accounting but also across Purchasing and Technology Innovation & Data (TID).

In the second phase, and subject to the individual's progression and performance, the Finance MIT will begin to assume team supervision responsibilities. These will include ensuring compliance with Four Seasons' internal control standards and contributing to the achievement of business objectives.

Upon completion of the program, he/she will continue in an equivalent position or occupy an Assistant Manager position depending on his/her performance and available opportunities.

The Finance MIT works in close collaboration with Assistant Managers, Assistant Department Heads, and Department Heads, and maintains effective communication across all hotel departments.

The Finance MIT must possess relevant qualifications and prior experience in a related field. A strong sense of teamwork, excellent presentation, and well-developed interpersonal skills are essential to effectively meet the expectations of both internal and external stakeholders. Strong organizational abilities are also critical to success in this role. Ultimately, the position requires active involvement in daily team management, with a focus on fostering collaboration and supporting the development of each team member's skills.

ESSENTIAL FUNCTIONS:

Master all the functions employed by the Finance Division through a cross-rotation across the department.

Provide support to the Finance Division's management in team supervision, managing departmental operations, and completing projects, including analysis and presentation of relevant data to enable informed strategic decision-making.

We expect that the Finance MIT will play an important role in preparing the property for Internal and External Audits.

Assist in addressing and resolving concerns raised by internal or external stakeholders, under the guidance of a supervisor.

Deliver administrative and accounting support across Accounts Payable, Accounts Receivable, Payroll, Income Audit, General Cashier, and General Accounting, while learning the fundamental functions of each. Support daily operations and acquire working knowledge of Purchasing, Receiving, and Storeroom functions. Provide administrative support in the Information Technology area.   Verify the smooth running of the day-to-day operations and ensure compliance with Four Seasons policies, rules, and procedures. Meet and orient the demands and requirements of the other operational and administrative departments. Provide assistance to other members of the division according to the activity of the department. Gain proficiency in the various software used across the division (Opera, Focus Birchstreet, Blackline, etc.). Support the onboarding and training of new employees, assisting them in their learning and development. Actively participate in the management of various departments to sustain the company's activity and performance. Understanding the current edition of USALI.

SECONDARY FUNCTIONS:

Contribute to a positive team environment by fostering cohesion and leading by example. Maintain clear and effective communication with other departments to ensure appropriate follow-up on matters related to cost control. Ensure the cleanliness of the department's offices, corridors and workspaces. Respond properly to all hotel emergencies and security situations. Demonstrate flexibility by covering team members' absences and scheduled leave when necessary. Provide additional support within the department or the broader hotel operation upon request by management. Adhere to all applicable employee guidelines, including those related to uniforms, timekeeping, and workplace health and safety.

Day-to-day finance operational responsibilities could include:

General accounting:

• Perform monthly balance sheet reconciliations.
• Perform bank reconciliation.
• Prepare month-end accruals for taxes, depreciation, and amortization.
• Accurately carry out a monthly reconciliation of the 3% FF&E reserve.
• Declare and assure the payment of monthly VAT.

Accounts Payable:

• Ensure the correct processing of invoices and POs, coordinating with Capgemini.
• Prepare and execute regular supplier batch payments, ensuring timely payment of invoices in accordance with internal controls.
• Verify and process expense report and petty cash reimbursements ensuring compliance with key controls.
• Run the required reports at month end to close the AP cycle.
• Participate in the AP monthly account closing, including preparing accruals, prepaids, and any necessary reclassifications.

Income Audit:

• Review the Daily Revenue Report and ensure all revenues are recorded accurately, adjusting if necessary.
• Verify the correct reporting of statistics, including rooms occupied, covers, treatments, etc.
• Monitor and verify all house charges and complimentary gifts and services offered to our guests and report any non-compliance.
• Prepare the Management Review Package (SR-5).

General Cashier:

• Verify daily cashier drops versus cash postings and prepare bank deposits.
• Process foreign currencies in respect to local procedures.
• Prepare a daily cashier report.
• Keep an up-to-date list of all cashier contracts.
• Prepare and disburse petty cash according to local procedures.

Accounts Receivable:

• Ensure all inquiries from guests, travel agents, or credit card companies are handled promptly.
• Handle prompt and accurate billing for all accounts and timely collection follow-up.
• Maintain credit histories, approved requests for credit, and other records for regular hotel accounts.

Payroll:

• Input data into the payroll system after proper approval.
• Review, verify and process payroll data, in coordination with the payroll processor.
• Complete documentation for employees related to unemployment, sick leave, paternity leave, and other absences.
• Assist in the preparation of month-end processes, accruals, and payroll journals.
• Ensure correct record keeping and data entry of new hires and terminations.

The list of tasks specified above is not exhaustive, your function will require constant adaptation to situations of high activity, and to additional responsibilities assigned to you by the Director of Finance and/or their assistant.

PREREQUISITES:

Experience: Diploma in Hospitality Management or Business School

Minimum experience of 1 year (internship or full-time position) in Finance in an establishment of similar category.

Languages: Fluent in French and English (written and spoken)

Computers: Microsoft Outlook, Teams and Office Suite: Word, Excel

Powerpoint

Abilities: Prolonged sitting

Working on a computer for extended periods of time

Standing/walking all day at a brisk pace, going back and forth between employees and the various departments of the hotel

      Carry and move loads of variable weight alone or with others repeatedly, while respecting the appropriate gestures and postures.