CDD - Executive assistant CEO & CCO - H/F

The Executive Assistant is the operational right hand of McCann Paris's CEO and Chief Client Officer: a warm, proactive presence who stays calm under pressure. She manages two executive agendas across the Paris and multiple time zones, acts as first point of contact and gatekeeper for the executive office and ensures every meeting, trip and document is prepared and followed up. She works daily in French and English, handles confidential matters with discretion, supports Clients key account and leads a team of three assistants.

Personal Style

• Anticipates rather than waits
• Builds warm, trusting relationships with assistants and partners across Paris, New York and the global network
• Stays calm in peak periods and always comes back with solutions
• Honest and accountable
• Handles confidential matters for two executives with complete discretion

• Manage the calendars of both executives across time zones, resolving conflicts and coordinating client, internal and global meetings.
• Manage the CEO's inbox: read and classify incoming emails, summarise key threads, and alert her immediately on urgent items.
• Support Clients key account, including business reviews, growth planning and survey follow-up.
• Coordinate legal matters such as NDAs with Legal and handle confidential documents securely.
• Handle finance and administration: purchase orders, supplier invoices, vendor payments and expense reports.
• Organise international travel, business dinners, offsites, events and visits of senior global executives.
• Prepare, consolidate and distribute presentations and maintain shared templates.
• Support HR topics, including senior-hire onboarding, HR meetings and recruitment liaison.
• Follow up corporate compliance requests and handle confidential administrative matters.
• Promote AI adoption by testing and applying new digital tools to executive support.

• Manages three direct reports: two Executive Assistant and an Administrative Assistant.
• Coordinates the assistant team supporting the executive committee (CODIR), sharing tasks and keeping service standards consistent.

• Fluent French and English, written and spoken.
• Absolute discretion
• Strong organisation across multiple executives and time zones.
• Ability to prioritise and stay calm under pressure.
• Polished written communication on behalf of senior leaders.
• Team leadership, proactivity and openness to AI-assisted ways of working.