Executive & Office Assistant

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MontignyleBretonneux, Ile-de-France Kuka Systems GMBH Branch Office Paris Temps plein

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Responsibilities Make an impact
• Managing office administration, contracts, facilities, and day-to-day operations to ensure a smooth workplace experience.
• Providing administrative support to management, project teams, and site managers, including preparing documents, presentations, and certificates.
• Coordinating visitor management, office logistics, supplies, access badges, and workplace services.
• Supporting the employee lifecycle from onboarding to offboarding, including HR administration and training coordination.
• Managing leave records, timesheets, expense reports, and communication with payroll and external authorities.
• Ensuring compliance with regulatory and administrative requirements while maintaining accurate records.
• Supporting accounting and invoicing processes through invoice verification, payment tracking, and coordination with banking partners.
• Coordinating company vehicle fleet administration, including contracts, maintenance, renewals, and insurance matters.
• Organizing domestic and international business travel, including transportation, accommodation, and logistical support for employees.
• Bringing teams together by organizing internal events, celebrations, and employee engagement activities. Application Requirements What you need to succeed
• A completed higher education qualification (minimum Bachelor's level or equivalent experience in business administration, office management, or a related field).
• Several years of professional experience in an administrative, executive support, or office management role.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• A proactive, service-oriented mindset with excellent communication and interpersonal skills.
• High levels of discretion, reliability, and professionalism when handling confidential information.
• The ability to work independently, take ownership, and continuously identify opportunities for improvement.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience with SAP and Microsoft Copilot is an advantage.
• Strong English language skills (B2-C1 level); additional languages are a plus.

Executive & Office Assistant

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