Administrative Coordinator

Il y a 23 heures

France Structure USA Télétravail Temps plein 46 000 $US Contrat

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About Structure USAStructure USA is a nonprofit based in Orlando, Florida. We publish research and editorial work about the American market for a Brazilian audience, covering international trade, market entry, brand internationalisation, and partner relationships. We're a small organisation. The director works directly with partner organisations, writers, and contributors across two countries, and this role exists to keep that work organised.

About the role
We're hiring an Administrative Coordinator to support our director. You'll manage the director's schedule, correspondence, and documents, and keep track of the commitments and follow-ups that come out of a week of meetings with partners and contributors. The work is steady and detail-driven rather than reactive. This is a full-time, fully remote position. You'll need to be available during US Eastern business hours, as most meetings and partner contact happen then.

What you'll do
• Manage the director's calendar, including scheduling across US and Brazilian time zones
• Draft and handle correspondence with partners, contributors, and external contacts
• Prepare meeting agendas, take notes, and track follow-up items to completion
• Maintain document systems and shared folders so materials can be found quickly
• Coordinate travel arrangements and process expense reports
• Keep records for recurring reporting and organisational administration
• Support the director with research requests and document preparation What we're looking for
• At least 1 year of administrative, executive support, or office coordination experience
• Confident with Google Workspace — Calendar, Docs, Drive, and Gmail
• Strong written English, with the ability to draft correspondence independently
• Proven ability to manage competing priorities and keep track of outstanding items
• Comfortable working independently in a remote setting, with regular check-ins
• Available during US Eastern business hours Helpful but not required:
• Experience in a nonprofit, publishing, or research organisation
• Experience supporting a single executive rather than a general team
• Familiarity with project tools such as Asana, Trello, or Notion Compensation and benefits
•

Salary:
$46,000 per year
• Medical insurance, with Structure USA covering 50% of the employee premium
• 403(b) retirement plan with an employer contribution
• 10 days of paid time off per year, plus public holidays
• Fully remote
• Equipment provided

How to apply
Apply through LinkedIn with your resume. In a short note, tell us about a time you kept something from being missed.
• Structure USA is an equal opportunity employer. We evaluate all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

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Administrative Coordinator

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