Logistics & Purchasing Coordinator

Kayentis is a global leader in electronic Clinical Outcome Assessment (eCOA) and Decentralized Clinical Trial (DCT) solutions. For more than 20 years, we have partnered with pharmaceutical and biotech companies and CROs to streamline data collection and improve data quality in clinical trials worldwide. To date, we have supported more than 400 clinical trials in over 90 countries, across more than 20 therapeutic areas, and in 2026, 95.9% of our clients said they would recommend us. Headquartered in Meylan, near Grenoble (France), Kayentis also has offices in Boston (USA) and Tokyo (Japan). Joining Kayentis means joining a fast-growing company committed both to improving clinical trials and to the well-being of its people. KAYENTIS is growing Develop your career with us Join a close-knit, dynamic international team of 23 nationalities and develop new skills The Logistics & Purchasing Coordinator position (9-month fixed-term contract, maternity leave cover) is based in Meylan (Grenoble), France. YOUR ROLE: Reporting to the Logistics & Production Manager, you will coordinate the operational logistics activities of our international clinical trials: from equipment preparation to shipping, receipt and archiving, you will ensure that sites and sponsors receive the right equipment at the right time, in line with the requirements of each protocol. You will take ownership of your scope and proactively suggest ways to evolve our processes as we grow. Occasional travel to other Kayentis sites or to our service providers. YOUR

RESPONSIBILITIES:
Planning & subcontractor management
• Manage the schedule, internally and with subcontractors
• Prepare project orders for subcontractors and monitor their preparation Order management & project coordination
• Prepare and manage “equipment preparation orders”
• Coordinate projects while respecting the specific requirements of each one
• Communicate with sponsors, CROs and sites Transport management
• Create shipping labels (outbound shipments and returns)
• Prepare customs documents and authorisations
• Track shipments (disputes, delivery confirmations, etc.) Equipment preparation, receipt & inventory management
• Prepare equipment: after-sales service, strategic preparations and other preparations
• Receive equipment returns (site returns, end of project, after-sales service, etc.)
• Manage stock movements (in/out) and carry out inventories Quality, archiving & continuous improvement
• Write and update quality documents
• Prepare and ship site and sponsor archives
• Identify areas for improvement and propose new solutions to optimise our logistics processes

YOUR PROFILE
• Master Degree in logistics, supply chain or equivalent
• At least 2 years’ experience in a logistics, purchasing or procurement role
• Knowledge of international shipping regulations and customs procedures
• Rigorous, organised and methodical
• Responsive and adaptable, you keep a cool head during peak periods
• Proactive, with a strong sense of responsibility and a desire to grow with the company
• Excellent interpersonal and communication skills
• Good level of English (written and spoken)

WHAT WE OFFER
• Flexible

working hours
and remote work policy
• Bonuses
• Meal vouchers
• Cycling allowance WHY KAYENTIS?
• 95% of surveyed employees rate their well-being at work as good or excellent
• 98% are satisfied with their relationships with colleagues, and 96% with their work-life balance
• 99/100 French Gender Equality Index for 5 years and full parity on our Executive Committee
• EcoVadis Silver Medal 4 years running and UN Global Compact member since 2023 For faster processing, please apply directly via LinkedIn.