Project Coordinator

As part of ICICLE's New Business team, you will play an active role in the development and launch of new product lines and categories, supporting the brand's expansion into new lifestyle segments. Reporting to the Head of New Business, you will be involved throughout the product lifecycle, from initial concept to retail launch, working closely with creative, product, commercial and operations teams across Paris and Shanghai. This role offers broad exposure to product development and cross-functional project coordination in an international environment, with the opportunity to contribute to the growth and evolution of the brand.

KEY RESPONSIBILITIES
• Product & supplier coordination: Coordinate day-to-day interactions with suppliers, including quotations, orders, samples, production timelines, deliveries and related documentation across lifestyle, jewelry and fragrance categories.
• Product development & retail launch: Support product development and retail launch processes by following key milestones and coordinating product information, pricing documentation, labeling, packaging, merchandising and launch materials.
• Product data & systems: Ensure the accuracy and upkeep of product data across internal systems, including ERP/SAP, SKU master files, product specifications and applicable GB labeling requirements.
• Paris–Shanghai coordination: Facilitate smooth day-to-day coordination between the Paris and Shanghai teams, ensuring clear communication, timely information sharing and visibility on responsibilities, deadlines and next steps.
• Budget & operational follow-up: Contribute to the operational and budget follow-up of projects, including purchase orders, quotations, invoices, payment status and internal approvals, while proactively flagging discrepancies or potential delays.
• Meeting support & follow-through: Prepare meeting briefs and agendas, document key decisions and coordinate follow-up actions to ensure projects continue moving forward.
• Proactive problem-solving: Take initiative in identifying missing information, addressing operational challenges and proposing practical solutions, while managing priorities independently and keeping relevant stakeholders informed.
• Creative project support: Contribute to creative projects when needed, helping coordinate briefs, references, timelines and deliverables. PROFILE :
• 2–4 years of experience in fashion, luxury or lifestyle, ideally in product coordination, buying, merchandising or project management.
• Fluent in French and English, with working knowledge of Mandarin, including the ability to understand written business communications and participate in meetings with the Shanghai team.
• Comfortable working across cultures and time zones, with strong communication skills, discretion and attention to detail.
• Proactive and resourceful, with the ability to take ownership of tasks, manage priorities and work autonomously within a collaborative environment.
• Strong Excel skills and familiarity with project tracking tools; experience with ERP systems (SAP is a plus).