Office and Admin Manager France

il y a 1 mois

Gennevilliers, France Upway Temps plein
DescriptionTo replace a maternity leave, we are looking for an Office and Admin Manager for a 5-month fixed-term contract from June to end of October 2024. 

Key ResponsibilitiesOffice Management:
  • Management of external service providers (selection and management of appropriate partners, relationship management, payment processing).
  • Order and manage stock of general office supplies.
  • Processing incoming and outgoing mail, filing and archiving documents (invoices, contracts, HR correspondence, etc.).
  • Identify team needs and make suggestions for improvement.
  • Ensure a quality working environment in the office
Administrative & HR support:
  • Organize onboarding and offboarding of employees
  • HR assistance with employment contracts and other necessary documents
  • Preparation of monthly pay slips in collaboration with our accountant (consolidation of working hours, sick leave, days off, verification of pay slips; dispatch of pay slips to the team).
  • Assistance with accounting (researching, checking and forwarding invoices to the accountant)
  • Team contact for HR issues
  • Supporting the team on various administrative and HR matters (researching training courses, managing reimbursements with OPCO, gathering documents to obtain a visa, etc.).
Events : 
  • Organization of team events 

Skills, Knowledge and Expertise
  • 2+ years' experience in office management or multi-skilled assistant work 
  • Excellent organizational and time management skills: You must be able to work independently and on several projects at the same time.
  • Positive attitude: you're a team player with a solution-oriented approach.
  • Hands-on mentality: you are proactive in taking responsibility for a multitude of tasks.
  • Professional English is mandatory


BenefitsYou'll be part of an exceptional team of talented people, comfortable in a fast-paced environment and dedicated to a common mission.
Bureaucracy and slow processes don't exist here You work in a flexible, solution-oriented way, and don't have to wait long to make important decisions.
Salary : between 2900 € and 3300 € gross per month Upway's mission is to make electric mobility accessible to everyone. We are building the largest platform for professionally-refurbished pre-owned e-bikes. Our goal is to offer consumers the broadest selection of e-bikes at competitive prices, all while providing the peace of mind that comes with professional reconditioning and warranties. By rapidly advancing our mission, we aim to accelerate the transition to more sustainable and efficient modes of transportation. This includes reducing waste through the extension of e-bikes' lifecycles and returning urban space to the community. We are enthusiastic about bringing this vision to life and playing our part in addressing some of today's most significant environmental and urban challenges.
Upway is an early-stage startup with backing from prestigious investment funds such as Sequoia Capital, Exor Ventures, Korelya Capital and Global Founders Capital (Rocket Internet). In our first two years, Upway has successfully expanded its operations across France, Belgium, Germany, the Netherlands, and the United States.

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