Bachelor Program Academic Officer H/F

Within the École Polytechnique's Education Department, the Bachelor Program Department is responsible for the recruitment, reception and administrative follow-up of students in the Bachelor program. Its role is to accompany, inform and help the students in the program and their families, as well as to assist the School's teaching staff and administrative personnel, in order to offer students the conditions and quality environment that will encourage their success and development. Students in the École Polytechnique Bachelor's program, whose first class began in September 2017, are recruited after a scientific high school or an equivalent international diploma. This three-year program, taught entirely in English, delivers a French accredited Bachelor's degree from École polytechnique

Your role will be to provide an administrative and academic framework for students on the Bachelor's programme.

In this role, your main tasks will be as follows :

• Ensure quality support and service to guarantee the best possible educational experience to Bachelor students.
• Continue the implementation, in conjunction with the relevant departments, of all the tools and processes necessary for the smooth running of the students’ education and to ensure their well-being and success on an academic level.
• Prepare and attend committees and commissions organized during the academic year (Student Councils, Progression and Graduation Committees, Student Follow-up Committee, Student Life Commission, etc.)
• Accompany students in their choice of orientation for their studies within the program, as well as post-graduate career. Organize and run presentations and workshops, as needed, as well as provide one-to-one coaching and advising.
• Ensure students’ smooth progress towards graduation each semester both via administrative tracking of student progress and as an intermediary for various departments on campus and the students. This may include, but is not limited to: course selections each semester, verifying that students have secured internships or projects needed to fulfill graduation requirements such as the Bachelor Thesis, organize thesis defenses, verify ECTS validation and specific course requirements, support the accounting office with payment reminders, advise students in personal, financial or academic difficulty…
• Establish a trust-based relationship with students and student representatives, facilitating exchanges with the different stakeholders (teachers, members of the Personal Development department, support and administrative services…).
• Organize annual events for the Bachelor program, taking the lead on at least one of the following: Orientation and integration weeks for incoming students, major cultural event such as “Bachelorgiving”, and commencement ceremony at the end of the program.

Additional Activities :

• Participate on an ad hoc basis in the program's promotional activities with the marketing department (education fairs, webinars, etc.)
• In partnership with the departments and services concerned, participate in the communication, selection, and integration of out-bound and/or in-bound semester abroad students and ensure quality integration of the in-bound students within the program.
• Participate in the admissions selection and yield process for the Bachelor program, as well as integration of new students on campus.
• Provide assistance to the team during major program peaks and events.
• As the number of students enrolled in this training program is expected to increase progressively, the activities listed above may be modified in the medium and long term, depending on the needs of the department.
• As part of their role for École Polytechnique, the Academic Officer may be required to work on IP Paris projects.

This post is to be filled in Palaiseau (Essonne) by secondment (category A) or by contract.

Why you should join us ?

Joining us means joining an internationally renowned institution, discovering a wide variety of professions and accessing great career potential.

École polytechnique is actively committed to sustainable development and social responsibility. Defending equal opportunity, promoting diversity in different forms and reducing environmental impact are all at the heart of the school’s strategic ambitions.

We offer our employees many advantages :

• 25 days of annual leave + up to 18 days of RTT
• The possibility to work remotely several days
• Up to 75% reimbursement of public transport costs
• Access to on-campus services (staff canteen, library, L’X Museum, postal service, hairdresser)
• Access to health services: physiotherapist, free osteopath, medical center, social worker on-site.
• Access to sports facilities (swimming pool, tennis courts, gym, etc.) at a preferentialrate
• A 15€ contribution to your health insurance provider

Remuneration : civil servants: in accordance with statutory conditions (salary scale and IFSE corresponding to the post) or contract staff: depending on professional experience in posts of equivalent level.

The École Polytechnique is committed to recruitment that promotes equality, diversity and inclusion. All applications are considered without distinction (age, disability, gender, nationality, religion, sexual orientation, etc.).

You are our rare pearl because :

You have a Master's degree or equivalent and at least 5 years' experience in a position involving contact with students (e.g. Senior Academic Advisor, administrative function in a secondary or higher education institution, etc.).

A B2 level in French is required.

Fluency in English (70% of duties will be carried out in English) is required and significant experience abroad or in a multicultural environment is appreciated.

A good knowledge of higher education is expected and teaching experience in addition to administrative experience would be a plus.

École polytechnique (also known as “L’X”) is a world-class higher education and research establishment dedicated to sciences and technology,founded in 1794.The School granted a military status in 1804, and operates under the administrative supervision of the Ministry of Armed Forces.École polytechnique is a founding member of Institut Polytechnique de Paris, alongside four other Grandes Ecoles in engineering: ENSAE Paris, ENSTA Paris, Telecom Paris and Telecom SudParis.

École polytechnique is highly internationalized (40% of students and 40% of faculty members are international) and combines top-level research, academics, and innovation at a global level. Its various undergraduate and graduate-level programs – Bachelor of Science, “Ingénieur Polytechnicien” (Master’s level program), Master’s, and PhD – are highly selective and promote a culture of excellence with a strong emphasis on science, anchored in humanist traditions.

With its 23 laboratories, 22 of which are joint research units the French National Center for Scientific Research (CNRS), the École Polytechnique’s research center explores the frontiers of interdisciplinary knowledge to provide significant contributions to science, technology, and society.

École Polytechnique’s strategic model is based on three pillars: education, research and innovation.

Innovation and entrepreneurship plays an important role for the School’s development. A start-up incubator has been launched in 2015 to support the creation of start-ups, namely in Deep Tech.

Ever keen to attract the best talents amongst its students, faculty, research and administrative staff, École Polytechnique is resolutely committed to promoting social and gender diversity and equality.

École Polytechnique is committed to Sustainability.Alongside its partners at Institut Polytechnique de Paris, the School employs education, research, and innovation to further the knowledge of the evolution of ecosystems and climate change and to develop new solutions for sustainable and inclusive prosperity that respond to current needs without compromising the future of the coming generations.