Office Manager Apprentice

Il y a 1 mois

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Paris, Paris, France Spinergie Temps plein

🎯 Your mission

In the Finance & Admin team, you will work alongside Anne, Spinergie’s Office & Operations Manager, as well as Ingreed, Finance & Admin Manager (and your future manager).

Your core mission will be to help enhance our workplace experience, contributing to keeping our Paris office in the 9th district functional, welcoming, and up to our standards for our 50+ employees. You will also coordinate the follow-up of our partnerships with coworking spaces in Spinergie’s other locations (London, Singapore), helping ensure a consistent, high-quality service across all our international locations.

As an Office & Operations Manager Apprentice, your role will extend beyond the office: you will partner with Ingreed on essential Finance and HR administration tasks. You will play a key role in ensuring a smooth and positive employee and customer experience, in a fast-paced, stimulating, and fast-growing work environment.

1) Work Environment and Office Management

Ensure smooth office operations at all times by managing supplies, equipment, deliveries
Manage the relationship with vendors, service providers, and the landlord, under the guidance of your manager
Assist with day-to-day office issues, including maintenance and improvement follow-ups
Help enforce Health and Safety procedures for Spinergie employees
Handle the follow-up of incidents/claims with our insurance providers
Coordinate the travel process and assist employees with travel arrangements
Help organize office events and activities (such as offsites, monthly happy hours, and All-Hands meetings)
Act as a point of contact for office-related matters, alongside Anne

2) Invoicing and Accounting

Process expense reports
Assist in the centralization, recording, and data entry of supplier invoices
Help prepare client quotations

3) Employee Experience and HR Administration

Facilitate employee onboarding and offboarding, including equipment, access rights, badges, health insurance enrollment, and follow-up on occupational health service visits
Assist with employee administrative processes, from entry to exit, and daily operations

🚀 Your benefits

Meal vouchers (Swile): €9/day worked, 50% covered by Spinergie
Transportation: 50% of the Navigo pass
Health insurance (ALAN): 50% covered by Spinergie

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