Project Assistant
il y a 1 mois
The project assistant will be responsible for general administration, secretarial and related logistics duties for all the teams of a major project.
Package:
Salary: Negotiable
Location: Paris, France
Hours: 40 hours per week
Rotation: 5 days on, 2 days off
Contract length: 12 month renewable
Key responsibilities:
Main duties:
• To ensure the flow of information.
• To initiate, organize, and follow up the Project Management team agenda as requested.
• To type / keep records / manage outgoing correspondences or any paperwork for the Project Management team, as requested.
• To manage and order necessary offices supplies.
• To organize meetings and assist during any associated logistics internal meetings / meetings with Partners / Contractors or special events.
• To receive / dispatch / keep record of / manage information and correspondences.
• To be the point of contact for internal and for external callers, for the Project team.
• To welcome and guide visitors.
• To assist the Project Team during the arrival of newcomers and/or departures (assignment of offices, IT and phone equipment...)
• To maintain the Project schedule of absence / presence / mission folders up to date and any follow up on any other directory documents, as requested.
• To organize travel arrangements for the Project team: organize missions, obtain visas, perform booking as necessary in timely manner, to process travel arrangements and invoice, following the Company procedures.
• To assist the client with the registration of Time Sheets and process other requested
Information.
• To keep informed the Project Management team of matters related to the office building.
• To liaise with other assistants, ensuring consistency within the organization of their work.
General duties:
• To communicate information to the Project team.
• To manage telephone calls, filtering them and pass them on, efficiently.
• To register people for training courses, conferences, and seminars.
• To distribute documents internally and externally, as of needed.
• To welcome visitors and newcomers on the Project
• To update the Project communication resources: TEAMs architecture, intranet site, organization charts, presentations ...
• To coordinate the Project assistants
• To ensure continuity of service (mutual replacements).
• To communicate needed information to the Project team.
• To book meeting rooms for the Team as of requested.
Skills and Qualifications:Good office tools skills: word, excel, ulysse, giseh, e@si, SAP, NOVA, PowerPoint, etc.Minimum of 2 years in secretarial/admin role/service within a global/international corporateenvironment.Strong team spirit, ability to listen, solidarity, adaptability, rigor, tenacity, openness to diversity.Follow rules, in a full autonomously way and with a proactive attitude.Attentive to details.Preferable: experience within the Oil and Gas field.Adding value to the Project environment and its activities.Proficient/Good level of English (reading, writing, speaking).
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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