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Executive Assistant

Il y a 3 mois

Paris, Île-de-France Equinix Temps plein

Who are we?
Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed.

Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.


A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions.

We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

Executive Assistant

Job Summary
We seek a bright and enthusiastic professional for the Executive Assistant role to support our French MD. This is a highly visible role based in our office in Paris.

Responsibilities
Meeting and Event Planning/Preparation

  • Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed
  • Prepares meeting rooms, ordering catering for both internal and external facing meetings
  • Providing a warm and friendly welcome for external visitors and greeting them upon arrival
  • Plans and organizes business unit special events
Support to the French Management Team

  • Assist the FMT every 2 weeks, notes and action taker (highly confidential)
  • Drive projects as defined by the FMT during these meetings
  • Reports to the FMT progresses, difficulties and successes
Communications

  • Maintains confidentiality and professionally deals with highly sensitive information
  • Acting as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential/sensitive issues
  • Owns the All Hands content, gathers all materials, and makes sure these events are top quality
Special Projects

  • Coordinates special projects as needed, e.g., regular and ad hoc social and company events
  • Acts as the PMO for the French Management Team, with transfunctional projects, to make sure they are delivered on time, on purpose and on budget, gathering all required resources
Budgeting and Expense Management

  • Manages departmental budgets
  • Processes expense reports and POs and proactively manage these to completion
Calendar Management and Travel

  • Coordinates and manages complex calendars over multiple time zones
  • Makes travel arrangements as needed
  • Supporting the wider senior management team when needed

Qualifications

  • Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook
  • Ability to prioritize and reprioritize in a dynamic environment
  • Highly organized and detailoriented with an ability to work on your initiative
  • Ability to execute tasks and make decisions with little supervision
  • Standout colleague with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise
  • A great sense of humour is always appreciated
  • Bachelor's degree desired
  • Excellent written and verbal communication skills
  • Fluency in English and French is a requirement
  • Experience working as an Assistant or Executive Assistant supporting a VP or similar
  • Experience working in a culturally diverse and global company is a plus
  • Desire to thrive at Equinix and change the way the world connects
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.


Qui sommes-nous ?
Equinix est à ce jour la société d'infrastructure numérique la plus importante au monde.


Exploitant plus de 240 datacentres à travers le monde, elle fournit des interconnexions à tous les principaux clouds et réseaux.


Les entreprises ont aujourd'hui besoin d'un seul et même endroit afin de rassembler des infrastructures fragmentées et complexes, mais également de simplifier la gestion de tous les environnements de clouds, qu'ils soient privés ou publics.


Notre plateforme mondiale permet aux clients de placer leurs infrastructures là où ils en ont besoin et ainsi de les connecter.

Equinix est une entreprise mondiale en plein d