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Document Control Coordinator
Il y a 2 mois
Brunel is looking for a Document Control Coordinator to work in a 12-month contract (with the possibility of a 2-year extension) with one of our clients, which is a key player in the oil and gas industry. This position is going to be located in Paris, France, with occasional international travel.
Activities:
- Ensure the Electronic Data Management System is properly working within the Project and implement the software means to achieve high standard quality electronic information storage.
- Define and implement the storage workflow of every validated document.
- Ensure this workflow to make any document available to every user, as per matrix of distribution.
- Matrix of distribution to be kept up to date, implementing any new document, in conjunction with the Technical requirements (Engineering manager, quality leader, interface leader, etc.).
- Ensure the required support to users in order the document review is done in due time.
- Ensure specific trainings (new modules, new versions, etc.) for any user and for new comers, with the support, whenever required, of the New Prodom support Team (from HQs).
- Lead the exchanges with the Contractors, subcontractors and suppliers, whenever required, to ensure compliance with the DCC procedures and EMDS use.
- Have a proactive attitude towards the information issuers in order to prepare the recovery/circulation of the information.
- Monitor progress/deviations of Contractors performance and alert Project Team.
- Have an interface with the Planning & Reporting Engineer for reporting support.
- Issue a regular (weekly) reporting (KPIs as per requirement from Project Management) and issue the inputs for the Monthly Report.
- Ensure interface with the Company project team Document Control Coordinator.
- In relationship with the IT Department, define and implement the Asset Data set backup strategy.
- Control that the regular backups are correctly done.
- Work proactively to extend the good practices of the Document Management to all teams and new members.
Requirements:
- Technician or equivalent.
- Experience in Oil & Gas business, with EPCI Projects.
- Excellent knowledge of Electronic Document Management System (EDMS).
- Expertise of New ProDom (PIMS).
- Advanced knowledge of data processing (preferably access) to generate statistics, KPIs relative to DCC process.
- Advanced English.
- Knowledge in French is preferrable.
