Project Manager

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Project Manager - Property and Facilities Management

The Council of Europe Development Bank (CEB) is a multilateral development bank with an exclusively social mandate from its 43 member countries. The CEB finances investment and provides technical assistance in social sectors such as education, health and affordable housing, while focusing on the needs of vulnerable people, as well as on the social dimensions of climate change and the environment.

If you are passionate about contributing to impactful projects that create lasting change across Europe, we welcome applications from qualified candidates from all backgrounds. Join us in making a difference while advancing the principles of sustainability, equality, and social well-being.

The Corporate Services Directorate (CS) delivers client-oriented, integrated services, to optimise the work environment and enable the CEB to deliver its mandate. As a business partner, CS supports a capable workforce that is digital and connected, in an adapted and safe working environment, and with efficient travel and visa services. The Directorate comprises 3 Divisions: Facility & Travel Management (FTM), Information Technology and Human Resources.

The Facility & Travel Management Division provides an adapted, pleasant and safe working environment for each staff member to contribute to an efficient and serene work atmosphere. The FTM Division also serves as a one-stop shop for business travels, special residency permits and personal vehicle registrations to meet staff needs.

The FTM Division is seeking an experienced and highly organised Project Manager to coordinate and support the delivery of a varied portfolio of projects and cross-functional activities related to the CEB’s working environment, property services and facility management. The role will cover the full project lifecycle, from needs assessment and planning, internal coordination, procurement follow-up, budget and contract monitoring to implementation, reporting and the timely delivery of key milestones. The Project Manager will report to the Head of the Facility & Travel Management Division and collaborate closely with colleagues across the Division and the Bank.

KEY RESPONSIBILITIES

PROJECT MANAGEMENT AND DELIVERY

• Coordinate a varied portfolio of projects and activities, from the clarification of needs and objectives through to implementation, monitoring and completion.
• Develop and maintain project plans, schedules, milestones, action logs, budgets and dashboards, ensuring that deadlines and important follow-up actions are not missed.
• Prepare clear project updates, briefing notes, meeting records, recommendations and decision-making documents, for the Head of Division and other internal stakeholders.
• Maintain an overview of the Division’s project portfolio and general schedule, anticipating upcoming milestones, decisions and reporting requirements.

PROJECT GOVERNANCE, BUDGET AND CONTRACT MONITORING

• Monitor project and activity budgets, forecasts, purchase requests, commitments and supplier invoices, in coordination with the relevant internal teams.
• Support contract-management activities by tracking contractual milestones, deliverables, renewals, performance indicators and Service Level Agreements (SLA) and updating the dedicated internal tracking tool.
• Support the preparation and coordination of procurement processes, including requirements, specifications, evaluations and internal approvals, in liaison with the relevant internal teams.
• Coordinate internal contributors, contractors and service providers, ensuring clear responsibilities, timely follow-up and escalation of issues where necessary.
• Contribute to the launch and follow-up of projects involving SAP S/4HANA, Concur and other ERP systems, including coordination with internal users and external providers.

PROFILE

Academic background:

• University degree or equivalent qualification in project management, business administration, engineering, facilities management, corporate services or another relevant field. A recognised project-management qualification would be an asset.

Professional background:

• At least five years of relevant professional experience, including demonstrated responsibility for delivering projects in an operational environment involving multiple internal and external stakeholders.
• Proven experience in project planning, milestone and action tracking, stakeholder coordination, budget monitoring, contract follow-up, risk and issue management and reporting.
• Demonstrated ability to create and maintain reliable dashboards and to manage several priorities without losing sight of key data, decisions or deadlines.