Associate HR Officer

The Associate HR Officer (HR Partnerships) supports the implementation and day-to-day management of UNESCO's HR partnerships activities, including sponsored traineeships, Junior Professional Officers (JPOs) programme, secondments and loans. The role involves coordination of recruitment, contract administration, partnership agreements, and ongoing support for sponsored personnel to ensure alignment with organizational policies and positive employee experience.

Responsibilities

• Collect and analyze proposals submitted by the Sectors/Bureaux and Field Offices to support HR partnerships.
• Support administration and deployment of HR partnerships modalities.
• Maintain working relationships with donor counterparts, respond to routine inquiries and ensure timely communication.
• Coordinate administrative, financial, and contractual processes related to HR partnerships with relevant internal services.
• Assist in coordinating recruitment, selection, and placement processes of sponsored personnel in collaboration with relevant HR teams.
• Liaise with selected candidates to provide information, documentation, and guidance through procedures and organize briefings and induction.
• Contribute to contract administration, extensions, and separation processes in line with applicable rules and procedures.
• Contribute to drafting and reviewing partnership agreements with external donors and ensure follow-up.
• Collaborate with HRM's Learning and Development Team to identify learning and development opportunities aligned with organizational and donor objectives.
• Track performance and development milestones and address performance shortcomings with tailored support.
• Establish regular check-ins to assess job satisfaction, gather feedback, and address challenges faced by sponsored personnel.

Requirements

• Advanced university degree (Master’s degree or equivalent) in the field of human resources management, business or public administration, organizational development, law, social sciences or any other related fields.
• At least two (2) years of relevant professional experience in the field of human resources management, talent acquisition and development or related areas, of which preferably one (1) year acquired at international level.
• Knowledge of, and commitment to, the Organization’s mandate.
• High sense of objectivity and professional integrity, diplomacy and political sensitivity, confidentiality, tact and discretion.
• Proven coordination, planning and organizational skills, including the ability to establish and follow plans and priorities.
• Excellent oral and written communication skills.
• Proven analytical and problem solving skills, with the ability to produce quality documents and reports/briefings.
• Strong interpersonal skills and a client-focused approach, including the ability to build trust-based relationships with colleagues at all levels and with external partners.
• Ability to work effectively within tight deadlines, to deal with complex and sensitive situations.
• Ability to work in a team and to establish/maintain positive and effective working relationship in a multicultural environment, with respect for diversity.
• Certification/courses/training diploma in disciplines/fields relevant to the post (desirable).
• Experience in staffing and recruitment function, in an international/multilateral entity (desirable).
• Experience in supporting change management programmes (desirable).
• Knowledge of recruitment techniques (desirable).
• Expertise in multi-functional collaboration and/or project management (desirable).
• Excellent knowledge (written and spoken) of (English or French) and working knowledge of the second language.
• Knowledge of other official UNESCO languages (Arabic, Chinese, Russian or Spanish) (desirable).

Skills

• Human Resources Management
• Talent Acquisition
• Organisational Development
• Recruitment and Staffing
• Change Management
• Recruitment Strategies
• Project Management
• Multi-functional Collaboration
• Contract Administration
• Partnership Management
• Coordination and Planning
• Report Writing
• Analytical Skills
• Problem Solving
• Client-focused Approach
• Interpersonal Skills
• Diplomacy and Political Sensitivity
• Confidentiality and Discretion
• Multi-cultural Team Collaboration
• English Language
• French Language

Languages

English, French