International Conference Manager

Maternity / Sick Leave Cover - Fixed-Term Contract, with strong potential to become permanent option to be a Freelance remote position

CONTRACT : Fixed-term replacement - maternity / sick leave cover, or option to be a Freelance remote position

EXPERIENCE REQUIRED : Minimum 4 years

WORKING TIME : Full-time - 35 hours per week

REMOTE WORK : Possible

TRAVEL : France and international

SALARY : According to experience

ABOUT ANT CONGRES

ANT Congrès is an international event and communication agency based in the historic center of Montpellier, France, exclusively dedicated to health and healthcare events.

We support professional healthcare associations, scientific societies and medical experts in organizing national and international conferences, meetings, webinars, and hybrid events.

Our projects bring together healthcare professionals from Europe, Asia, North America and beyond, onsite and online, with one goal: delivering high-quality events that advance scientific exchange, networking and knowledge sharing.

As part of a maternity / sick leave replacement, ANT Congrès is looking for an experienced International Conference Manager to join its team.

YOUR ROLE

Reporting directly to the Managing Director, you will be responsible for the end-to-end management of several national and international conferences simultaneously.

Depending on project size, you will work with one or more conference assistants and coordinate with ANT Congrès' internal team, clients, scientific committees, partners and external suppliers.

The position requires travel in France and abroad. You may also coordinate webinars, virtual meetings, and hybrid events involving multiple speakers and international participants.

YOUR MAIN RESPONSIBILITIES

Project & Client Management

• Manage several conference projects simultaneously, from initial planning through post-event follow-up.
• Act as the main point of contact for clients throughout the project.
• Understand the client objectives and propose solutions adapted to their needs, budget and audience.
• Coordinate with organizing committees, scientific committees and other stakeholders.
• Establish and monitor project schedules, priorities and deadlines.

Budget Management

• Prepare, monitor and regularly update conference budgets.
• Track expenditure and revenue throughout the project.
• Negotiate and monitor supplier proposals.
• Ensure projects are delivered within the approved budget.

Communication & Event Promotion

• Coordinate the conference's visual identity with the client and graphic designer.
• Work with the digital marketing team to define and implement the event's communication and promotion strategy.
• Coordinate websites, newsletters, social media and other communication materials.
• Ensure consistency across all communications throughout the project.

CONFERENCE ORGANIZATION & LOGISTICS

• Prepare and oversee the complete operational roadmap for each event.
• Source, negotiate with and coordinate suppliers: venues, hotels, audiovisual providers, catering, transportation, registration, signage, printing and other services.
• Analyze quotations and submit recommendations to clients.
• Coordinate speakers, participants, exhibitors and partners when required.
• Prepare and supervise onsite operations before and during the conference.
• Manage unexpected situations and provide fast, effective solutions during events.

Digital & Hybrid Events

• Coordinate webinars, web conferences and hybrid events.
• Work with technical providers and speakers to ensure smooth delivery.
• Understand and use virtual event, livestreaming and videoconferencing solutions.

YOUR PROFILE

We are looking for someone who can become operational quickly and manage projects with a high level of autonomy.

• Minimum 3 years' professional experience as a Conference Manager, Event Project Manager or similar position.
• Previous experience managing conferences or professional events.
• Bilingual French and English, written and spoken - mandatory.
• Higher education qualification (bachelor's or master's degree, or equivalent).
• Excellent organizational and project management skills.
• Ability to manage several projects and priorities simultaneously.
• Strong client relationship and interpersonal skills.
• Ability to remain calm, responsive and solution-oriented when handling last-minute changes or unexpected situations.
• Excellent attention to detail and ability to meet deadlines.
• Comfortable working independently as well as within a team.
• Availability for trav