Fit-out Coordinator

Il y a 2 mois


Paris, France Olympic Broadcasting Services Temps plein

Overview

Description

The Fit-Out Coordinating Associate is responsible for providing overall administrative assistance to the Department Director or staff of each of the departments. Strong organizational, communication, and interpersonal skills are required for this position. A background on construction/engineering related jobs, and previous experience in construction sites, will be highly valued.. The IBC building is a 40.000 m2 project and includes Architectural, electrical, and mechanical works. The successful applicant will work in an English-speaking environment at the IBC site, but native or fluent French is also required.

Duties
- Provides administrative support to ensure efficient operation of office
- Coordinate meetings and, setting up meeting rooms, prepare agendas and meeting minutes.
- General administration duties including scheduling, photocopying, mailing, etc.
- Organize and manage department filing systems;
- Deal with issues and parties with the utmost professionalism and confidentiality;
- Promote and contribute to a positive team atmosphere;
- Coordinate travel or transport arrangements, itineraries, and process expense reports.
- Proactively develop administrative processes to support the efficiency of the department.
- Assist with keeping common areas (kitchen, copier room etc.) tidy and organized.
- Help with translation, both written and verbal.
- Know the local area very well to help orientate people and advise of nearby services, etc.
- Report to the dept. Director and construction managers.

Experience
- Degree or diploma from a recognized institution in a related field
- Minimum 1 - 2 years of experience as an Administrative Assistant.
- Strong knowledge of Word, Outlook, Excel, and PowerPoint required.
- Previous experience in Costumer Service or similar positions will be valued.
- Strong knowledge of remote work platforms and video conferencing platforms
- Excellent verbal and written English language. Native or fluent French is also required.
- Ability to work effectively in a team environment and collaboratively with other departments.
- Ability to work independently without guidance and supervision.
- Proactiveness and willingness to take part in other more complex tasks.

**Workplace & Environment**
- Construction environment, where compliance with health & safety policies is essential.
- Fast paced, dynamic work environment.
- Operations are based in the International Broadcast Centre (IBC).
- Full time shift work including evening and weekends during the Games Time (operational) Phase.
- Subject to national/international criminal background checks.
- The position will cover all phases of the project, from the IBC Handover to OBS, and the fit-out phase and maintenance / operational phases, concluding with the IBC dismantling phase in November 2024.

How to apply

We thank all applicants for their interest, however, only those selected for interviews will be contacted.


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