Team Assistant to CEO Office

Il y a 5 mois

Paris, France European Climate Foundation Temps plein

**About the European Climate Foundation**

The European Climate Foundation (ECF) is a major philanthropic initiative working to address climate

change equitably by fostering the development of a net-zero emission society globally and a green,

peaceful and democratic Europe.

We support over 1000 partner organisations to carry out activities that drive urgent and ambitious policy

in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and

help deliver a socially responsible transition to a green and sustainable society in Europe and around the

world.

The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to

tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of

backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join

us.

**Position**:
**Key administrative and logístical responsibilities will include**:

- Supporting the CEO EA and working with the Director of the CEO office to maintain a
- professional, well organized administrative support system for the CEO
- Support coordination on external engagements between the CEO and Managing Director with
- the Managing Director’s Assistant
- Providing the full-spectrum of administrative and logistics support to the CEO Office
- Booking venues and coordinating logistics on events organized by the CEO Office in coordination
- with the Managing Director’s Assistant, ECF Staff and consultants. These include flagship events
- such as the Partners Retreat and the All-Staff Retreat, as well as relevant team retreats.
- Providing support with scheduling, making travel and hotel arrangements as well as managing
- expenses for the CEO and the Director of the CEO Office
- Managing travel and hotel arrangements for team members travelling together with the CEO, in
- close coordination with the CEO’s EA and the Managing Director’s Assistant
- Replacing the CEO EA during their absence, including scheduling of CEO’s meetings, overseeing
- CEO’s calendar, tracking incoming invitations and requests (internal and external) and managing
- CEO’s travel, in close consultation with the Director of the CEO Office and the Managing Director
- Providing hands-on support with daily tasks related to the CEO, such as sending letters,
- organizing transport, tracking and liaising with IT service in case of IT issues or tracking missing
- expenses when requested European Climate Foundation 2
- Undertaking other reasonable duties as requested by the Managing Director or the Director of
- CEO Office

**Requirements**:

- Experience and competencies
- Between 3-5 years of work experience in a similar administrative position
- Experience in managing busy schedules
- Experience in the organization of events
- Proactive attitude, desire to take initiative
- Good level of English and French (written and spoken)
- High attention to detail, diligence and reliability
- Proficiency with Microsoft Outlook, Excel and PowerPoint
- Excellent skills in planning and prioritising
- Flexibility and capacity to manage own workload
- Tactful with colleagues and discrete with high-level information

**Other information**:
**What we offer**
- The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a

difference in the world
- Space to develop and challenge yourself
- A positive team environment

**Location**

Paris

**Start date**

As soon as possible

**How to apply**

Please upload your
- CV (in English)
- cover letter (in English).

specifically request otherwise.

**Diversity statement**

We are committed to diversity and inclusion in our organisation. We strongly encourage

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