HR Coordinator
il y a 3 semaines
This role is responsible for coordinating HR Administration across 7 jurisdictions in Europe (headcount of c. 120). This includes managing the on-boarding of new starters and processing leavers. The role works closely with an HR team encompassing HR Business Partners, Compensation & Benefits and Talent Management. It will be an initial port of call for managers and staff regarding day to day general HR queries and advice for our continental European Operations.
In addition to this the HR Coordinator will work with the HR Business Partner for Continental Europe with Employee Relations including managing with mínimal direction long term sickness cases, performance related matters, advising on Collective Bargaining Agreement content and support with the Works Council in France.
This full time role will be based in Paris working with the local HR Business Partner, whilst the rest of the HR team is primarily based in CNA Hardy’s London Headquarters.
Key Responsibilities
HR Administration
Co-ordination of all new joiner and leaver processes, including: Contracts and offer letter preparation for all 7 jurisdictions
Updating HR Systems
Coordinating background checks with our external provider when applicable
Arranging and conducting new joiner inductions
Resignation acknowledgement and leaver guidance
Coordinating exit Interviews
Confirming probation periods
HR team ‘Super User’ for Workday including troubleshooting, system improvements, liaising with US counterpart and being a knowledge expert for all Workday related queries with a particular continual European lens.
Ensure all relevant HR processes are efficient and fit for purpose and compliant with all applicable legal and regulatory requirements.
May support HR Business Partners with the administration of the annual performance management, annual incentive bonus and salary review processes; ensuring timely communication, distribution of documentation, monitoring of returns, and identification of any issues
HR Advice
Interfaces directly with business leaders to provide HR generalist support in the handling of simple HR issues with guidance and support from HR Business Partners when needed.
Provides HR coaching, advice and support to managers in the areas of performance management, compensation administration, employee relations etc
Works with HRBP on French Works Council related matters (CSE) including preparing monthly meeting packs, updating the Social and Economic database, introducing profit sharing scheme, drafting bylaws for French branch, organising staff reps upcoming elections etc.
Owns and manages certain processes in particular maternity and paternity leave arrangements including administration, scheduling and managing meetings and compiling letters, ensuring compliance with relevant national legislation.
Works closely with HR Administrator in London making overall process improvement recommendations in line with existing HR and organisational practices and tailored to local nuances and realities.
Skills, Knowledge & Experience
Fluent in French and English
Experience working in an international and multijurisdictional environment
Bac+3 level or equivalent work experience
Experience of Workday HR management system is a plus
Confidence handling HR MI (reporting) and providing management team with relevant reports
Knowledge of and ability to interpret HR and organizational policies, practices and procedures.
2-3 years’ experience in a busy Human Resources Function
Knowledge of Microsoft Office suite and other business related software systems as well as proficiency in the use of data reporting technologies.
Good organizational skills including ability to prioritize and coordinate multiple projects.
High level of accuracy and attention to detail
Flexible and adaptable
Ability to multi task and use initiative
Strong interpersonal skills with the ability to effectively interact with staff at all levels.
Team player
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