Senior Assistant to Director

il y a 2 semaines

Lyon, France World Health Organization Temps plein

**Grade***: G6

**Contractual Arrangement***: Fixed-term appointment

**Contract Duration (Years, Months, Days)***: 1 year

**Job Posting***: Aug 21, 2023, 10:49:42 AM

**Closing Date***: Sep 11, 2023, 4:59:00 PM

**Primary Location***: France-Lyon

**Organization***: HQ/ACD WHO Academy

**Schedule***: Full-time

**OBJECTIVES OF THE PROGRAMME**:
The World Health Organization's Academy (“The Academy”) will be the state-of-the-art learning institution that aims to support lifelong learning for health impact and reach millions of learners around the world. Based in Lyon, France, the Academy hub will offer a blend of learning modalities; digital, in-person learning via the hub in Lyon or through a campus network, as well as other innovative delivery modes. The Academy is an integral part of the WHO under the management authority of the Director-General. The overall goal of the Academy is to advance the learning and human development component of WHO's General Programme of Work (GPW) and health sustainable development goals. More specifically the Academy will: enhance the competencies of millions of people through cutting-edge digital learning and hybrid learning, including leaders, practitioners, catalysts and lay people, transition the WHO to a learning organization and strengthen the competencies of over 7 ,000 staff to advance the WHO priorities and goals; improve the effectiveness, efficiency and impact of lifelong learning supported by WHO across three-levels of the organization. The WHO Academy will deliver advanced digital and in-person learning to WHO workforce, health policy practitioners, health workers and other individuals. The Academy will act as a globally accessible school for the future which combines the latest technologies in digital and remote learning with advancements in adult learning science to offer innovative, personalized and multilingual learning that meets priority needs.

**DESCRIPTION OF DUTIES**:
Within the delegated authority, the incumbent is assigned all or part of the following responsibilities:

- Ensure smooth running of the EXD Office in close collaboration with other administrative staff in the Academy through the efficient provision of secretarial and administrative support to the EXD.
- Draft general or administrative correspondence on own initiative for the EXD's signature and more technical correspondence according to instructions given by the EXD, ensuring that correspondence/documents submitted for the EXD's clearance/signature are prepared according to WHO rules, practices and procedures, redrafting/correcting and returning to departments/programmes for action as necessary.
- Analyse incoming matters in the light of background material, instructions, policies and precedents; research and attach background documentation in anticipation of EXD's questions and information needs.
- Coordinate presentations to EXD of all documents requested of and provided by department's units under his/her responsibility by ensuring that all such documents are logically complied, formatted and assembled in a manner which facilitates the work of the EXD;
- Create, maintain, update and monitor access to specific EXD's files and reference system, ensuring accurate and appropriate filing of confidential and sensitive information.
- Screen and receive visitors/telephone calls with tact and discretion, make appointments, redirect visitors/callers as necessary; provide background information concerning purpose of appointments with official visitors and/or staff members; re-arrange schedules disrupted by unexpected events.
- Manage smooth operation of EXD's daily agenda, ensures protocol and exercising tact and discretion with Permanent Missions, counterparts in other UN Agencies, and other WHO partners; contact Department units to obtain information and/or request preparation of speeches, briefings etc.
- Coordinate support services for conferences and meetings, monitoring progress of required documentation/information, and coordinating related logistic requirements.
- For internal meetings organized by the EXD, prepare agenda and list of participants, ensure that documentation and briefing files are prepared in due time, and attend meetings to take notes and prepare minutes when required.
- Ensure necessary administrative arrangements and briefings for staff and non-staff (i.e. consultants, APWs, etc) assigned to the EXD's office and - as required
- initiate related actions through GSM.
- Manage and organize all duty travels for the EXD and staff assigned to his/her office.
- Monitor the work and train support staff within the EXD's office when necessary and upon delegation supervise such support staff accordingly.
- All other related duties as assigned.

**REQUIRED QUALIFICATIONS**:
**Education**:
**Essential**: Completion of secondary school education or equivalent commercial school.
**Desirable**: Higher education an advantage.

**Experience**:
**Essential**: A minimum of 8 years of e

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