HR Operations Specialist
il y a 3 semaines
**Our Mission**:
At Prose, we don’t believe in “one-size-fits-most.” We create custom beauty that’s inclusive to all hair & skin types, needs, and preferences. Each of our beauty products are customized to a person’s needs based on the results from an online consultation. The individual data is processed through a proprietary algorithm and made-to-order in the Prose lab using natural active ingredients. Marrying emerging technologies with the best in beauty, Prose is truly creating something special.
This is the opportunity to join a major DTC beauty-tech brand and an energetic team that works together to deliver creative solutions that are transforming the way people think about and shop for personalized beauty. We’re looking for talented problem solvers who lead with passion and who face any task with a positive mindset.
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**Position Summary**:
This position is within our People & Culture team and will report to the Director of People & Culture (Paris). The HR Operations Specialist will ensure proper functioning and support to the teams based in our Paris office (currently 60 people). Key responsibilities include managing payroll and HR administrative topics, while ensuring the best employee experience in the Paris office and promoting our Prose values.
**Key Responsibilities**:
- Payroll and HR Admin:_
- Liaise with our Payroll Provider (software: Payfit) to ensure accuracy of payroll. Collect and enter all variable information (public transport tickets, promotions, on-call, lunch vouchers etc.), check and edit individual pay slips, and process payroll entries and exits.
- Ensure proper management and updates of personnel files and HRIS (contracts, addendums, documents, etc.).
- Process and monitor the employees’ absences (leave, sick leave, maternity/paternity leave, etc.) in accordance with the company’s collective agreement (CCN Syntec).
- Manage proper execution of all entry and exit formalities and ensure good communication.
- Provide headcount reporting, on a monthly basis, and set up accurate KPI for equity.
- Collaborate with the Finance team based in New York City for budget monitoring.
- Ensure a legal watch on all these topics and act as the point of contact for our teams.
- Office Management:_
- Liaise with the facility manager from Deskeo (Workspace rental) to ensure a smooth in-office experience
- Organize internal events (specific events celebration, trainings, conferences)
- Proactively research new ideas & service providers in the frame of the company policy and continuous improvement.
- Act as Prose’s values ambassador and actively contribute to the successful onboarding of new hires while providing an inspiring team life at the Paris office.
- A previous experience in HR admin and Payroll required. Office management is a plus.
- Fluent in both French and English for effective collaboration with the US teams.
- Detail-oriented with demonstrated ability to multitask with a high level of initiative and motivation.
- Skilled at combining the sense of confidentiality required for this type of position with a genuine People Care attitude.
- Excellent interpersonal and communication skills.
- A good knowledge of our collective agreement (CCN de la Syntec) is a plus.
- Experience using Payfit is a plus.
**Perks & Benefits**:
At Prose we value our employees and their well being. As a growing business we aim to stay up to par on the latest perks and benefits for all of our eligible team members. Some of these include but are not limited to:
- Competitive compensation package (base salary, target bonus and equity)
- Health insurance (Benefiz 100% covered by Prose) + tickets restaurants
- Nice and trendy office located near Opera (Paris, 2ème)
- A gym membership (ClassPass)
- On-going training and development programs
- An abundance of office snacks
**Prose Values**:
**_Intentional Inclusivity_**:
- We know the best ideas come from open minds and willingness to listen. While our products cater to the individual, an invitation into our process is always open to our community.
- We value our differences and diverse backgrounds by communicating openly, managing with transparency and striving to understand one another’s perspective. It’s a key ingredient to our innovation.
**_Connected Collaboration_**:
- Our strength as a group will outlast our efforts as individual contributors. With offices across countries (and across boroughs) staying inventive and agile deepens our clear vision and consistent communication.
- We stay in a spirit of entrepreneurial collaboration: We do not have consensus at all times, but we trust one another to work toward our common goals. Our success is an expression and result of our progressive and gratifying teamwork.
**_Driven, Together_**:
- We value ownership and coaching that encourages employees to think constructively and creatively about the business. We view employees as leaders and individuals who are accountable, resourceful and responsible. Anyone
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