Apprenticeship - Invoicing and Budget Management Ip
Il y a 2 mois
About the job
As part of the General Secretary team and in particular the Legal & Regulatory function of Danone, the Intellectual Property (IP) & Media team secures Danone’s activities (such as product launches and promotions) from an intellectual property perspective, and protects Danone’s brands, including through trademarks, designs, copyright. The IP & Media team manages Danone’s intellectual property on a global basis. The international team includes the General Counsel, IP & Media, 6 lawyers, 2 paralegals, 2 trainees and an apprentice. The apprentice reports to the General Counsel, IP & Media and supports the whole team. The IP & Media team works with a large network of law firms and intellectual property agents around the world. The Apprentice’s primary role is to manage the invoicing process and budget management, in addition to some administrative tasks. Danone is also working on efficiencies, and as part of the Apprentice’s mission, he/she will coordinate a project to harmonise the IP & Media team’s network of law firms and agents around the world.
Your missions will be:
Invoicing process
- creation of suppliers in Danone system
- creation of Purchase Orders
- receipt, checking and processing invoices.
- Tracking status of invoices and handling invoice follow-up from suppliers.
- Improvements to invoicing and budget management process
- Budget management
- for all divisions.
- Budget monitoring in Excel
- Assisting lawyers with budget presentations in Powerpoint
- Preparing for and assisting with budget meetings with financial comptrollers
- Assisting lawyers to secure annual budget landing
- Agent harmonisation
- Updating of agent list - agent details, contact details, comments
- Comparing agents on a country by country basis, with a view to harmonise Danone’s IP agents across its 3 divisions to increase synergies and efficiencies.
- Comparison of agent fees on a country by country basis, with a view to identify cost saving opportunities to facilitate negotiations with agents
- Sharing analysis of agents and agent fees with General Counsel, IP & Media to support negotiations
Database implementation
- assisting team with implementation of new database for management of Danone’s intellectual property rights
- Administrative tasks
- Meeting/team event organization
- Courier, post, photocopies, scanning
- Document management
- Notarisation and legalization
- Annual event organization
- Organisation of presentation and event for 50-80 external lawyers
- Organisation of around 20 individual meetings with external lawyers and IP team at the event
- Travel organization related to the event
- Regular communication with internal stakeholders such as the IP & Media team, accounting teams, financial comptrollers and external stakeholders such as IP agents / law firms.
About you
- Team player
- Good organization skills and ability to prioritise
- Good communication skills
- Willingness to work in an international environment
- Good with numbers
- Attention to detail
- Excel, Word, Powerpoint, databases / document management systems
- Good command of English (written and oral)
- Project management skills
**So, ready to become a danoner ? Join us **
Because our differences makes the difference, at Danone we are proud to promote Inclusive diversity and equal opportunities within our teams
About us
**Join us and benefit from the Grandir By Danone programme **
On the menu:
- a manager who will accompany and guide you during your apprenticeship/internship, through weekly meetings
- get-to-knows with Danoners from diverse careers and functions to discover our wide portfolio of expertise and guide your in your career orientation
- coaching sessions with our HR to give you numerous tips
- some fun and surprises
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