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Communications, Clearances and Accreditations
Il y a 3 mois
Job Description (Roles and Responsibilities) 1
The British Embassy in Paris is part of a worldwide network, representing British political, economic and consular interests overseas. **The British Defence Staff (BDS)** - France plays a key role in developing, maintaining and promoting the UK-French defence and security relationship. Its mission is to build enduring strategic relationships with a wide range of French partners in order to further the objectives outlined in the UK Defence Strategy for France.
In addition to the media role, you will be required to maintain close working relations with French government offices in order to enable processing of clearances and accreditations for all UK MOD activities in France. Alongside handling the process of assorted visas with France based embassies and engagement in supporting a range of other administrative functions in running a busy office with oversight of UK Defence activities across France.
The BDS team consists of 18 people. You will be working in a fast paced, varied and professional office alongside the attachés, finance, HR and Executive Assistant staff.
**Roles and responsibilities**:
COMMUNICATIONS 40%
- Communicating the BDS profile and newsworthy work from the Network of UK military personnel across France via the BDS and Embassy social media platforms, and internal and external communication channels and publications. Highlighting Franco-British cooperation in all Defence domains.
- Working closely with the Embassy Media Team on larger events with Defence links.
- Working with the Assistant Defence Attaché to create and implement our social media communication strategies for senior visits and events.
- Creating and maintaining links with UK MOD media outputs (DDC) and FMOD and French single Services media outlets.
- Horizon scanning and using forward thinking to identify media opportunities of interest to the wider French public. Use initiative to identify and exploit novel opportunities and mechanisms for broadening the multi-media exposure of UK Defence in France.
VISITS AND CLEARANCES 40%
- Through the FMOD, providing clearance of British military activity in France.
- Maintaining detailed statistics on UK defence activity in France.
ADMINISTRATION 20%
- Procuring Visas for British Military personnel for travel outside of the EU.
- Supporting the wider-team and completing general administrative tasks when required.
- Undertaking the duties of the SNCO i/c Overflights during absences on duty, leave or illness.
EVENTS AND REPRESENTATION
- Assisting with the planning and organisation of the annual D-Day, Thiepval and 11 November commemorative ceremonies. This includes some overnight stays away from Paris to attend/assist at these events.
- Assisting with the planning and execution of major Embassy events such as the King’s Birthday Party, and the annual Exchange and Liaison Officers’ Network Conference.
OTHER ACTIVITIES
- Undertaking other tasks as directed by the Defence Attaché or Line Management chain.
- Act as on-call Duty Officer providing out of hours support on a rotational basis - this attracts an additional on-call allowance.
- Working with others in BDS and Embassy staff on common tasks as required such as a crisis response or a cross Embassy task.
Essential qualifications, skills and experience 1
- Fluency at C1 level in English and French, according to CEFR Framework*, or equivalent.
- Able to multi-task and prioritise urgent work while ensuring that routine tasks are not overlooked
- Previous experience in office administrative role
- Able to present a professional image of the BDS - France, through communicating clearly and liaising closely with contacts at all levels
- Computer literate (Outlook, Excel, Word, Powerpoint, Sharepoint)
- Able to work out of hours for specific events including, occasionally, events outside Paris
Desirable qualifications, skills and experience 1
- Possess an enthusiastic, team-player attitude
- Have a strong sense of service
- Some understanding of British and/or French military organisation
- Experience of working within UK MOD/FCDO environment
- Required behaviours 1- Communicating and Influencing, Delivering at Pace, Seeing the Big Picture, Working Together Application deadline 1
- 14 May 2024
Grade 1
- Administrative Officer (AO)
Type of Position 1
- Full-time, Permanent
Working hours per week 1
- 35
Region 1
- Europe, Eastern Europe & Central Asia
Country/Territory 1
- France
Location (City) 1
- Paris
Type of Post 1
- British Embassy
Number of vacancies 1
- 1
Salary Currency 1
- EUR
Salary 1
- 3681€ gross
Start Date 1
- 1 August 2024
Other benefits and conditions of employment 1
This is a full-time, permanent position for 35 working hours per week.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Additional information 1
- Please note for more information on the Common European Framework of Refe
