Administrative Assistant, Global Policy

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”.We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making.The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally.We also provide the world's premier private global dispute resolution services, leveraging ICC's unique independence, integrity, and expertise.

The role

We are seeking an Administrative Assistant to provide proactive administrative and coordination support to our Global Policy teams on a 12-month contract (CDD). In this role you will help to ensure the smooth delivery of ICC's policy priorities, whilst supporting member engagement activities and international advocacy initiatives. You will play a key role in supporting meetings, events, stakeholder communications and day-to-day team operations
Your responsibilities will include:

Administrative and team support

• Provide high-quality administrative support to the Global Policydepartment.
• Manage calendars, coordinate meetings and maintain team schedules.
• Support travel arrangements, expense processing and other administrative requirements.
• Monitor action items and support timely follow-up on commitments.

Policy and committee coordination

• Support the organisation of policy commissions, working groups and member meetings.
• Prepare agendas, meeting materials and briefing documents.
• Maintain membership lists, contact databases and distribution lists.
• Support the production and circulation of meeting records and action points.
  
• Serve as a point of contact for ICC members,nationalcommitteesand external stakeholders.
• Support communications related to policy activities, events and consultations.
• Help coordinate engagement with experts, speakers and contributors.

Content and information management

• Format presentations, reports, policy documents and correspondence.
• Maintain filing systems and shared workspaces to ensure information is accessible and up to date.
• Assist with the collection and organisation of policy inputs and consultation responses.

Event and operational support

• Support the planning and delivery of virtual and in-person meetings, conferences and policy events.
• Coordinate logistics, invitations and participant communications.
• Contribute to the effective day-to-day operation of the Global Policy department.
• Identify opportunities to improve ways of working, tools and templates.

What we offer

• A dynamic,collaborativeand caring work environment in an international setting.
• Opportunities to continually learn.
• The chance to make a meaningful impact.

Ready to join us?

Requirements

We would love to hear from you ifyou:

• Are a recent graduate with a degree from a business school or equivalent (Masters degree a plus);
• Have previous experience in an administrative, coordination or support role;
• Are highly organised and able to manage multiple priorities simultaneously;
• Possess excellent written and verbal communication skills in English;
• Have strong attention to detail and a service-oriented mindset;
• Are comfortable working with senior stakeholders in an international environment;
• Are proficient in Microsoft Office applications;
• Are proactive, adaptable and keen to contribute to a mission-driven organisation.

Terms and conditions

Estimated start date:December 7th, 2026
Department:GlobalPolicy
Location:ICC International Headquarters, Paris
Contract type and duration:Fi