Document Control Specialist
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Contract Type: Annually Renewable Contract
Start Date: ASAP
Key Responsibilities
- Support project document control activities under the supervision of the document control manager and provide cover for package document controllers as needed.
- Ensure effective application of project document control processes, procedures, standards, and tools.
- Deliver efficient, effective, and secure control of project information, including document capture, quality assessment, rejection as applicable, coding, updating, review routing, and distribution.
- Assist in checking the integrity and completeness of project information in the Electronic Document Management System (EDMS).
- Interface with contractor document control teams and assure delivery of project documentation that meets project standards.
- Ensure documentation and attributes comply with project information delivery requirements, business needs, and project schedule.
- Support activities associated with information handover to operations or other specified post-project recipients.
- Utilize and contribute to project lessons learned in accordance with best practices.
- Help ensure the integrity and accuracy of master document registers.
- Respond to project team information and document queries and status requests.
- Build strong working relationships with internal project team members and contractor document controllers.
- Interface with information and document control managers, document controllers in other project locations, and EDMS administrators on EDMS issues.
- Promote and demonstrate exemplary behavior regarding HSSE rules and requirements, company ethics, and code of conduct, and support implementation and control of these rules within the area of responsibility.
- Participate in project digitalization to promote efficiencies, synergies, and simplification of processes.
Requirements
- Education: Minimum High School Diploma.
- Experience: At least 5 years in major oil and gas projects as a Document Controller.
- Relevant professional experience from at least two different job roles related to engineering and/or supplier document control on projects or business assets, ideally with operator-based full lifecycle experience.
- Experience working with Electronic Document Management Systems, MS Office applications, Adobe Acrobat, and scanning software.
- Language: Fluent English required. French and Portuguese language skills are advantageous.
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