GESTIONNAIRE ADMINISTRATIF(VE) SERVICE

# Experience the difference with usGESTIONNAIRE ADMINISTRATIF(VE) SERVICE page is loaded## GESTIONNAIRE ADMINISTRATIF(VE) SERVICEremote type: Onsitelocations: EYSINEStime type: Full timeposted on: Posted Yesterdayjob requisition id: JR1715Depuis plus de 90 ans, Bergerat Monnoyeur accompagne la performance de ses clients en tant que distributeur exclusif français de la marque Caterpillar.Notre ambition : allier innovation, excellence opérationnelle et esprit d’équipe pour bâtir ensemble les projets de demain.Rejoindre Bergerat Monnoyeur, c’est intégrer un groupe international solide où chaque talent peut laisser sa marque.**Job Description Summary**JOB PURPOSE On the basis of activities assigned by his/her hierarchy, the administrative manager is responsible for administrative processing from the start of work to the close of the file, in compliance with procedures and deadlines. He/she carries out administrative tasks related to workshop activities, in support of his/herhierarchy.**Job Description**SIGNIFICANT ACTIVITIESWork- Ensure acceptance of quotation or work order- Open repair orders and service appointments in the business tool (CRM) according to instructions given- Place orders with suppliers and service providers (parts, services, etc.) and record them in the purchasing tool- Enter projected order costs on the repair orderBilling- Receive and check repair order files (repair intervention times, parts returns, external services, etc.)- Check and format proformas, credit notes and/or invoices from external and internal customers (warranty, contract, etc.)- Apply the commercial conditions agreed with the customer (labor rates, travel, etc.)- Check and allocate invoices from suppliers, service providers and internal transfer costs (contract, warranty, etc.)- Invoice repair orders in the business tool- Process repair reports and validate consistency- If necessary, intervene in the invoicing of interventionsAdministrative management- Welcome customers and service providers on the premises- Manage and coordinate, if necessary, the return of parts, transport of machines and equipment, in collaboration with the logistics teams- Handle supplier reminders- Contribute to debt collection in collaboration with internal and external stakeholders (billing vouchers, etc.)- Carry out administrative tasks within the scope of their responsibility, as requested by their superiors- Centralize warranty documentation for warranty repairs, in collaboration with internal stakeholders (technical teams, warranty, etc.)- Ensure administrative processing and follow-up of installations and equipment on the premises (safety standards, supplies, etc.)- Ensuring and managing waste collection- Contribute to the success of internal and external audits (preparation of administrative documents, compliance with standards, etc.) in collaboration with line managementRESPONSIBILITIES AND SCOPE FOR ACTION- Guarantee quality and billing deadlines- Ensure administrative follow-up of repair orders- Know and apply internal and external compliance procedures and rulesPROFESSIONAL KNOWLEDGEDiploma(s) and/or experience(s)Bac to Bac +2 level in an administrative, logistics or technical field and/or significant experience preferredSpecific knowledge(s)Technical skill(s)- Professional administrative knowledge (planning, order management, etc.)- General knowledge of IT tools and information systems- Elementary level in English (A2)Behavioral skill(s)- Good interpersonal skills- Thoroughness- Organizational skills- Responsiveness- Active listening- Adaptability*By joining Monnoyeur, you'll be part of a team that empowers you to take initiative, values your unique perspective and encourages you to drive positive change while respecting our values of Entrepreneurship, Friendliness, Courage and Respect.* *We cultivate a culture that fosters innovation, teamwork and growth through our* *ILEAD* *leadership principles - Inspire, Link Up, Empower, Care and Deliver.* *Our people are our most valuable asset in serving the business community as a trusted local partner in capital goods for industry, construction and agriculture. We offer a comprehensive range of services - from sales and leasing to training and digital transformation. Our proximity to our customers enables us to understand their unique needs, adapt our solutions and continuously improve our offerings, especially in the areas of digital and energy transformation.* *Our workplace is an inclusive and supportive environment that celebrates diversity and equal opportunity. Rooted in our Diversity Charter, signed by our CEO Philippe Monnoyeur in 2020, our social and human resources policies focus on fostering a non-discriminatory environment where every individual can thrive.*
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