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Administrative Officer: Finance and Procurement Specialist
Il y a 2 mois
About the Role
This is an exciting opportunity to join the EMBL team as an Administrative Officer: Finance and Procurement Specialist. As a key member of the Administrative team, you will be responsible for providing administrative support to the Finance and Procurement department.
Key Responsibilities
- Process and manage purchase orders, ensuring timely and accurate delivery of goods and services.
- Coordinate with vendors to ensure vendor accounts are up-to-date and negotiate rates with suppliers.
- Manage invoices and ensure accurate booking and reconciliation.
- Provide administrative support to the Finance office, ensuring orders and accounts are up-to-date.
- Prepare and analyze purchasing statistics for quarterly reporting.
- Provide ERP support and training to colleagues, with a focus on SAP and Workday systems.
- Support managers with sourcing and justifying large purchases, ensuring compliance with legal and financial requirements.
- Attend working groups and contribute to organization-wide initiatives to improve processes.
- Perform postal and office-related tasks, including dispatching mail and maintaining office equipment.
- Supervise common spaces, including meeting and break rooms, and manage inventory and file management.
- Provide administrative backup to other members of the Administrative team as required.
- Work with the Head of Administration to deliver the annual unit budget and monitor and report on investment and building budgets.
- Liaise with team leaders to provide support and budget management for individual group budgets.
- Liaise with the site grant officer regarding financial management of external funding.
Requirements
- Confirmed experience in purchasing, procurement, or financial support.
- Confirmed SAP or Workday experience.
- Fluency in French, good level of English, excellent communication skills, and telephone manner.
- Confirmed calendar and IT skills, including MS Office and Google Docs.
- Excellent organization and administrative skills, with the ability to prioritize tasks in a busy work environment.
- Customer service and team-oriented skills.
- Confirmed ability to operate effectively in a team environment.
