Administrative Officer: Finance and Procurement Specialist

il y a 1 jour


Grenoble, Auvergne-Rhône-Alpes, France EMBL Temps plein
Purchasing and Procurement Specialist

We are seeking a highly organized and detail-oriented Purchasing and Procurement Specialist to join our team at EMBL. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our purchasing and procurement processes.

Key Responsibilities:
  • Process orders and generate purchase orders for goods and services within authorized limits
  • Receive and inspect goods to ensure they match ordered items
  • Liaise with vendors to ensure accounts are up to date and negotiate rates with suppliers
  • Manage invoice control and booking
  • Collaborate with the finance office to ensure orders and accounts are accurate
  • Provide quarterly reporting on purchasing statistics
  • Support ERP systems and train colleagues on their use
  • Assist managers with sourcing and justifying large purchases
  • Contribute to organization-wide initiatives to improve processes
Additional Responsibilities:
  • Dispatch mail and maintain office equipment and supplies
  • Order supplies for meetings and conferences
  • Supervise common spaces and manage inventory
  • Provide administrative support to other team members
  • Work with the Head of Administration to deliver the annual unit budget
  • Monitor and report on investment and building budgets

Requirements:

  • Confirmed experience in purchasing, procurement, or financial support
  • Confirmed SAP or Workday experience
  • Fluency in French, good level of English, excellent communication skills, and telephone manner
  • Calendar and IT skills, including MS Office and Google Docs
  • Excellent organization and administrative skills
  • Customer service and team-oriented

Preferred Qualifications:

  • Experience in an international working environment


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