Senior Administrative Assistant

il y a 4 jours

Paris, Île-de-France oilandgas Temps plein
Job Title: Personal Assistant to the Director General

We are seeking a highly skilled and experienced Personal Assistant to provide administrative support to the Director General's Office at the OECD.

Key Responsibilities:
  • Manage the agenda and priorities of the Director-General, coordinating inputs from across units and divisions at the OECD.
  • Contribute to the overall planning of activities and smooth running of the Director-General's office.
  • Organise official international missions and prepare all travel arrangements.
  • Co-ordinate and provide organisational support for all official and associated social engagements.
  • Identify and assemble relevant briefing material and necessary background documentation prior to meetings and official travel.
  • Foster and maintain good working relations with the correspondents of high-level contacts of national delegations and administrations, business and other international organisations, and within the OECD.
  • Support the preparation of the Director-General, the Deputy Director-General and Senior Advisors oral and written presentations.
  • Organise incoming mail (electronic and paper) according to priority, forward to senior staff as necessary, prepare draft replies and follow-up on matters which do not require the personal attention of the Director-General, the Deputy Director-General and Senior Advisors.
  • Track replies and monitor pending actions as necessary, keeping the Director-General, the Deputy Director-General and Senior Advisors informed of ongoing work.
  • Maintain current files and office records.
Requirements:
  • Proven relevant experience as a personal assistant to a senior official, preferably in an international environment.
  • Excellent knowledge and experience in the use of the Microsoft Office Suite (Word, Excel, Outlook, Powerpoint).
  • Knowledge of or the ability to quickly learn other software applications including those used at the OECD.
  • An excellent written and oral command of one of the two official languages of the OECD (English and French).
What We Offer:
  • Depending on level of experience, monthly salary starts at 4,302 EUR, plus allowances based on eligibility, exempt of French income tax.

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