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Broadcast Venue Management Coordinator

Il y a 2 mois


BoulogneBillancourt, Île-de-France Host Broadcast Services (HBS) Temps plein

Job Summary

The Broadcast Venue Management Coordinator plays a key role in supporting the Host Broadcast Services (HBS) team in Miami, working closely with the Host Broadcast (HB) Venue Management team to ensure the successful execution of various FIFA projects in the United States.

Main Responsibilities

  • Enter relevant information and data into corporate HBS tools, collaborating closely with the Project Management Office (PMO).
  • Assist Venue Management members in monitoring project progress, ensuring alignment with timelines and key milestones.
  • Maintain communication and liaise with other divisions and departments to ensure a synchronized way of working and proactive alignment on target dates and procedures.
  • Plan regular meetings on behalf of the VM team to ensure necessary follow-up and coordination on ongoing projects.
  • Assist Venue Management members in drafting agendas, presentations, and minutes for both internal and external sessions.
  • Coordinate travel arrangements and accommodation needs for Venue Management staff members in cooperation with the logistics department.
  • Support Venue Management members in preparing and developing project-related documentation.
  • Coordinate staffing plans through relevant tools to provide relevant information to Logistics, Human Resources, and IT.
  • Liaise with appointed suppliers to implement their staffing and logistics plans.
  • Assist the Venue Management department in elaborating the Purchase Order (PO) process and verifying invoices according to applicable HBS financial procedures.
  • Coordinate with another VM coordinator to maintain consistency across all department and project-related activities.

Key Skills

  • Well-organized and a quick learner
  • Team player with a positive attitude
  • Autonomous and proactive
  • Attention to detail and ability to multitask
  • Strong organizational and time management skills
  • Strong communication skills
  • Loves working with people of different nationalities, languages, and cultural backgrounds
  • Easily creates a collaborative environment
  • Eager to use tools and technology
  • Proficient in Microsoft 365 and all Office Applications

Required Languages

  • English fluent (Spoken & Written)

Required Travels

  • US (Occasionally)