Executive Assistant to the ILL Director
il y a 3 semaines
The Institut Laue-Langevin (ILL) is seeking a highly organized and detail-oriented Executive Assistant to support the ILL Director in the organization and coordination of day-to-day activities.
Key Responsibilities:- Diary and inbox management; scheduling of meetings and appointments
- Handling of phone calls, emails, and other correspondence
- Preparation and distribution of specific documents, reports, meeting minutes, and other official communications
- Effective task prioritization and handling of urgent matters
- Organisation of business trips (travel arrangements, booking of accommodation, etc.)
- Assisting with the preparation of documents, presentations, and meeting materials
- Validation of purchase requests, invoices, travel, and leave requests
- Assisting with budget preparation
- Ensuring an optimal flow of information both within and outside the Institute using the various communication channels available
- Welcoming and directing visitors; management of VIP visitor requests, including logistical arrangements
- Coordination of internal and external events (seminars, conferences, etc.) in collaboration with the Director
- At least a foundation degree (bac+2 level) or a Bachelor's degree in Business Administration or other relevant field
- Minimum of 5 years' experience in a similar role
- Highly organized with excellent time management skills
- Proficient in office software, particularly MS Office
- Strong oral and written communication skills in English and French; knowledge of German would be a plus
- Discreet, diplomatic, and have a strong sense of confidentiality
- Capable of working under pressure and managing multiple priorities effectively
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Executive Assistant to the ILL Director
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Paris, Île-de-France Institut Laue-Langevin (ILL) Temps pleinAbout the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to support the ILL Director in the day-to-day activities of the office. The successful candidate will be responsible for providing administrative support, coordinating events, and ensuring the smooth operation of the Director's office.Key ResponsibilitiesProvide...
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Executive Assistant to the ILL Director
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Paris, Île-de-France Institut Laue-Langevin (ILL) Temps pleinAbout the RoleWe are seeking a highly organized and skilled Executive Assistant to support the ILL Director in the day-to-day activities of the institute. The successful candidate will be responsible for coordinating meetings, managing correspondence, and providing administrative support to the Director.Key ResponsibilitiesDiary and inbox management,...
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