Executive Assistant to the ILL Director

il y a 3 semaines


Paris, Île-de-France Institut Laue-Langevin (ILL) Temps plein
Job Description

The Institut Laue-Langevin (ILL) is seeking a highly organized and detail-oriented Executive Assistant to support the ILL Director in the organization and coordination of day-to-day activities.

Key Responsibilities:
  • Diary and inbox management; scheduling of meetings and appointments
  • Handling of phone calls, emails, and other correspondence
  • Preparation and distribution of specific documents, reports, meeting minutes, and other official communications
  • Effective task prioritization and handling of urgent matters
  • Organisation of business trips (travel arrangements, booking of accommodation, etc.)
  • Assisting with the preparation of documents, presentations, and meeting materials
  • Validation of purchase requests, invoices, travel, and leave requests
  • Assisting with budget preparation
  • Ensuring an optimal flow of information both within and outside the Institute using the various communication channels available
  • Welcoming and directing visitors; management of VIP visitor requests, including logistical arrangements
  • Coordination of internal and external events (seminars, conferences, etc.) in collaboration with the Director
Requirements:
  • At least a foundation degree (bac+2 level) or a Bachelor's degree in Business Administration or other relevant field
  • Minimum of 5 years' experience in a similar role
  • Highly organized with excellent time management skills
  • Proficient in office software, particularly MS Office
  • Strong oral and written communication skills in English and French; knowledge of German would be a plus
  • Discreet, diplomatic, and have a strong sense of confidentiality
  • Capable of working under pressure and managing multiple priorities effectively


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