Assistant to the Coordinator of Medical Secretariats
il y a 3 semaines
Overview
About Us
The Hôpitaux Universitaires de Strasbourg (HUS) stands as a premier institution in the Grand Est region, recognized among the leading French university hospitals, committed to a triad of missions: healthcare, education, and research.
Comprising 5 hospital locations, organized into 21 clusters of clinical and medico-technical activities, the establishment boasts a total of 2,750 beds and places, alongside 1 logistics cluster, and 7 educational and training institutes.
With a workforce exceeding employees, both medical and non-medical, the regional university hospital center of Strasbourg is the foremost employer in Alsace.
Mission
Conducting analyses on workload and organization of Medical Secretariats:Engaging in discussions with Managers, Physicians, and Secretaries
Performing on-site evaluations to assess organizational structure
Analyzing activity metrics from the Unit, Service, and Pole.
Evaluating patient flows and pathways.
Formulating organizational recommendations and implementing innovative tools.
Monitoring and assessing the effectiveness of implemented actions
Providing support to teams during reorganization and transitions
Assisting Managers, Physicians, and Secretaries
Ad Hoc Human Resources Tasks:Overseeing the Administrative Compensation and Replacement Team
Handling various administrative responsibilities related to recruitment, internal mobility, training, etc.
Additional Tasks based on ongoing projectsProfile
REQUIRED SKILLS
Expertise
Strong organizational and anticipatory abilities
Capacity to analyze and interpret documents related to activity metrics
Meticulousness and dependability in work
Proficient writing skills
Aptitude for leading meetings and workgroups
Fluency in the French language: spelling, grammar, syntax
Proficiency in office software: Word, Excel, Outlook, PowerPoint
Comfort with IT tools, facilitating swift adaptation to institutional software
Familiarity with professional tools is a plus, particularly Dx Planning and Dx Care.
Interpersonal Skills
Ease in interpersonal interactions, adaptability to various stakeholders
Ability to maintain perspective
Professional discretion and respect for confidentiality
Capability to propose solutions
Availability
REQUIRED KNOWLEDGE
Understanding of the Medical Secretary profession and its evolution
Organization of medical secretariats within healthcare and medico-technical services
Operational structure and organization of a University Hospital Center
Familiarity with project management methodologies
HIERARCHICAL RELATIONSHIPS
Reports to the Coordinator of Medical Secretariats
Collaborates with Directors of the Human Resources Pole
INTERNAL FUNCTIONAL RELATIONSHIPS
Engages with all members of the CSM and the Administrative Compensation and Replacement Team
Interacts with all professionals within the Human Resources Pole
Works alongside healthcare and medico-technical service professionals: Pole Managers, Proximity Managers, Physicians, Secretaries, Biologists, etc.
Coordinates with all functional Directors of the Institution.
POSITION SPECIFICS
Travel: Regular travel across all sites of the Facility.
Availability for evening meetings: Occasionally required
Mandatory Vaccinations:
Up-to-date vaccinations: BCG, DT Polio;
Hepatitis B (3 injections) up-to-date + Hepatitis B serology to be provided upon recruitment
Risks associated with the position: screen work; travel
Applicable work hour regulations: general regulations
Leave/RTT (full year): 28 days annual leave; 15 RTT days (- 1 solidarity day)
Mandatory badging
Lunch Break: Minimum of 30 minutes
POSITION REQUIREMENTS
Role: Medical-Administrative Assistant
Profession: Medical Secretary-Medical-Administrative Assistant
Educational Level: Minimum Baccalaureate / BTS
Diploma(s): BAC F8; BAC SMS; BAC ST2S; BTS;
Experience / good knowledge: Understanding of the Medical Secretary profession and its requirements and evolution
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