Assistant to the Coordinator of Medical Secretariats

il y a 3 semaines


Strasbourg, Grand Est, France Hôpitaux Universitaires de Strasbourg Temps plein

Overview

About Us

The Hôpitaux Universitaires de Strasbourg (HUS) stands as a premier institution in the Grand Est region, recognized among the leading French university hospitals, committed to a triad of missions: healthcare, education, and research.

Comprising 5 hospital locations, organized into 21 clusters of clinical and medico-technical activities, the establishment boasts a total of 2,750 beds and places, alongside 1 logistics cluster, and 7 educational and training institutes.

With a workforce exceeding employees, both medical and non-medical, the regional university hospital center of Strasbourg is the foremost employer in Alsace.

Mission

Conducting analyses on workload and organization of Medical Secretariats:

Engaging in discussions with Managers, Physicians, and Secretaries

Performing on-site evaluations to assess organizational structure

Analyzing activity metrics from the Unit, Service, and Pole.

Evaluating patient flows and pathways.

Formulating organizational recommendations and implementing innovative tools.

Monitoring and assessing the effectiveness of implemented actions

Providing support to teams during reorganization and transitions

Assisting Managers, Physicians, and Secretaries

Ad Hoc Human Resources Tasks:

Overseeing the Administrative Compensation and Replacement Team

Handling various administrative responsibilities related to recruitment, internal mobility, training, etc.

Additional Tasks based on ongoing projects

Profile

REQUIRED SKILLS

Expertise

Strong organizational and anticipatory abilities

Capacity to analyze and interpret documents related to activity metrics

Meticulousness and dependability in work

Proficient writing skills

Aptitude for leading meetings and workgroups

Fluency in the French language: spelling, grammar, syntax

Proficiency in office software: Word, Excel, Outlook, PowerPoint

Comfort with IT tools, facilitating swift adaptation to institutional software

Familiarity with professional tools is a plus, particularly Dx Planning and Dx Care.

Interpersonal Skills

Ease in interpersonal interactions, adaptability to various stakeholders

Ability to maintain perspective

Professional discretion and respect for confidentiality

Capability to propose solutions

Availability

REQUIRED KNOWLEDGE

Understanding of the Medical Secretary profession and its evolution

Organization of medical secretariats within healthcare and medico-technical services

Operational structure and organization of a University Hospital Center

Familiarity with project management methodologies

HIERARCHICAL RELATIONSHIPS

Reports to the Coordinator of Medical Secretariats

Collaborates with Directors of the Human Resources Pole

INTERNAL FUNCTIONAL RELATIONSHIPS

Engages with all members of the CSM and the Administrative Compensation and Replacement Team

Interacts with all professionals within the Human Resources Pole

Works alongside healthcare and medico-technical service professionals: Pole Managers, Proximity Managers, Physicians, Secretaries, Biologists, etc.

Coordinates with all functional Directors of the Institution.

POSITION SPECIFICS

Travel: Regular travel across all sites of the Facility.

Availability for evening meetings: Occasionally required

Mandatory Vaccinations:

Up-to-date vaccinations: BCG, DT Polio;

Hepatitis B (3 injections) up-to-date + Hepatitis B serology to be provided upon recruitment

Risks associated with the position: screen work; travel

Applicable work hour regulations: general regulations

Leave/RTT (full year): 28 days annual leave; 15 RTT days (- 1 solidarity day)

Mandatory badging

Lunch Break: Minimum of 30 minutes

POSITION REQUIREMENTS

Role: Medical-Administrative Assistant

Profession: Medical Secretary-Medical-Administrative Assistant

Educational Level: Minimum Baccalaureate / BTS

Diploma(s): BAC F8; BAC SMS; BAC ST2S; BTS;

Experience / good knowledge: Understanding of the Medical Secretary profession and its requirements and evolution



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