Executive Assistant
il y a 4 jours
We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director of the Division of Water Sciences in the Natural Sciences Sector at UNESCO.
Key Responsibilities- Manage the Director's agenda, scheduling appointments, and acting as the first point of contact for internal and external officials.
- Organize mission arrangements, handle correspondence, and ensure the smooth operation of the office.
- Provide logistical support for meetings, events, and workshops, including organizing travel arrangements and managing documentation.
- Assist the Secretary of the Intergovernmental Hydrological Programme in organizing meetings and events.
- Prepare administrative documents, initiate procedures, and ensure follow-up in collaboration with the Administrative Unit.
- Provide guidance to short-term/temporary staff on office processes and procedures.
- Completed secondary, technical, and/or vocational education.
- Minimum of eight (8) years of relevant work experience in secretarial, administrative support, or related tasks in an international professional environment.
- Excellent interpersonal and communication skills, with strong ability to establish and maintain positive working relationships.
- Strong service-oriented skills, with ability to deal efficiently and tactfully with different internal and external partners/institutions and other stakeholders at all levels in a multicultural and fast-paced environment.
- Excellent organizational and coordination skills, with ability to take initiative, establish priorities, and monitor work plans.
- Ability to deal with complex and sensitive situations and flexibility to adjust work schedules and capacity to work effectively under tight deadlines.
- Excellent oral and written communication skills in English or French.
- Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
- Diplomacy and politeness in dealing with external and internal partners requesting information.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, etc.).
- Specialized training/certification in administration/management and/or secretariat.
- Experience within a United Nations common system or within an international organization/institution.
- Experience in organizing meetings and events such as conferences and workshops.
- Knowledge of UNESCO rules, administrative procedures, and standard practices.
- Excellent proofreading skills.
- Experience in drafting communication materials.
- Knowledge of another official UN Language (Arabic, Chinese, Russian, Spanish).
UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan, etc.
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