Business Support Specialist
il y a 4 semaines
Company Overview: Mayoly is a renowned independent pharmaceutical laboratory with a rich history since 1909, focusing on Gastroenterology and Dermo-Cosmetics. The organization has expanded its reach globally, employing over 2,200 professionals and achieving significant revenue through international operations.
Our Commitment: At Mayoly, we prioritize health and well-being, conducting our operations with a strong sense of responsibility and kindness. Our commitment to Corporate Social Responsibility emphasizes diversity and inclusion, enriching our corporate culture and fostering an environment where every employee can thrive.
Role Overview: As an Executive Assistant, you will play a crucial role in supporting the Business Unit (BU) and ensuring smooth operations. Your responsibilities will include:
- Facilitating communication within the BU and across other teams,
- Assisting in the onboarding process for new employees,
- Organizing and distributing incoming information to relevant personnel,
- Providing support for various BU activities as required,
- Notifying the BU Director of important matters,
- Managing and optimizing the schedule of the BU Diagnostic Director, including travel arrangements,
- Reviewing documents and securing necessary approvals,
- Formatting and tracking diverse documents, including presentations,
- Conducting research using available resources,
- Entering internal orders into the ERP system and monitoring their status,
- Coordinating shipments of documents and equipment,
- Generating weekly performance indicators for the BU Diagnostic,
- Organizing seminars for the BU Diagnostic,
- Maintaining comprehensive knowledge of organizational standards to provide exceptional service,
- Handling sensitive information with the utmost discretion.
Candidate Profile: We are looking for a candidate with a relevant background in assistance or a similar field, possessing a minimum of three years of experience in a dynamic international setting. The ideal candidate will be organized, detail-oriented, and capable of working autonomously while demonstrating excellent interpersonal skills. Proficiency in digital tools and MS Office (Word, Excel, PowerPoint) is essential, along with fluency in French and English; knowledge of an additional language is advantageous. This position reports directly to the BU Diagnostic Director.
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