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Administration and HR Coordinator

Il y a 2 mois


Montpellier, Occitanie, France CIMMYT Temps plein

About CIMMYT

CIMMYT is a leading international research and training organization dedicated to improving the lives of people in developing countries through the development of sustainable maize and wheat production systems.

Job Summary

We are seeking a highly skilled and experienced Administration and HR Coordinator to join our team in Malawi. The successful candidate will provide administrative and logistical support to our team, ensuring the timely completion of activities and projects.

Key Responsibilities

  • Provide administrative and logistical support to the team, including coordination of travel arrangements, vendor invoices, and conference room management.
  • Manage the administration department's MIS and ensure accurate and up-to-date information.
  • Coordinate with the Finance team to ensure compliance with CIMMYT's policies and procedures.
  • Support the implementation of audit recommendations and ensure the effective management of the office.
  • Facilitate internal and external audits and ensure the implementation of audit recommendations.
  • Arrange workshops and seminars, including travel, VISAs, and hotel arrangements.
  • Oversee security matters and coordinate with the ICRISAT security officer and the CIMMYT HQ Risk Management Unit.
  • Assist in the preparation of the Security SOP, Contingency and Evacuation Plan.
  • Support the hiring of consultants and IRS to be posted in country.
  • Take responsibility for all Personnel Administration activities, including hiring, retiring of regular, temporary and consultants.
  • Ensure compliance with applicable local legislation and all ICRISAT and CIMMYT HR policies and procedures.
  • Provide timely inputs for all payroll transactions.
  • Ensure that the information entered in the global HR management system is regularly updated and accurate.
  • Develop and implement staff wellbeing initiatives.
  • Develop, implement, and review regular induction sessions for new staff.
  • Maintain the LRS staff personnel files and databases.
  • Conduct training in country, in collaboration with HR at headquarter.
  • Support the administration of vehicles.

Requirements

  • Minimum Bachelor's in Administration, or Operations or equivalent degree.
  • Minimum 5 years of experience in working in a multifunctional domain.
  • Experience working in international environments.
  • In-depth knowledge and hands on experience of MS Office especially MS Word and MS Excel.
  • Good Analytical and report writing skills.
  • High level of confidentiality and integrity.
  • Excellent verbal and written English communication skills.
  • Flexibility in taking up tasks outside of regular job responsibilities as required.