Administrative Assistant for Proximity Services

il y a 3 semaines


IvrysurSeine, Île-de-France COOP Ivry Habitat Temps plein
Job Title: Administrative Assistant for Proximity Services

COOP Ivry Habitat is seeking an Administrative Assistant for its Proximity Services. This role will serve as the primary liaison for caretakers, contractors, partners, and residents.

  • Overseeing and implementing the ongoing training initiatives for staff
  • Coordinating substitutes for caretakers and service personnel
  • Monitoring the procurement market for office supplies and furnishings
  • Managing various interdepartmental responsibilities
  • Handling absences and substitutions for caretakers and service personnel
  • Ensuring the appropriate use of equipment
  • Arranging substitutes for night and weekend shifts
  • Facilitating communication with HR regarding contracts and payroll matters
  • Coordinating the distribution of materials and uniforms

The Administrative Assistant will maintain regular communication with residents, caretakers, and contractors, and will be responsible for providing consistent reports to management.

  • Responding to phone inquiries
  • Conducting research and drafting responses
  • Following up on resident concerns
  • Managing service requests
  • Collaborating with contractors on service-related issues
  • Preparing and formatting documentation
  • Reviewing and processing invoices
  • Handling administrative responsibilities associated with service agreements
Requirements

A Bachelor's degree or equivalent experience

Strong attention to detail, organizational capabilities, teamwork, and proactive attitude

Flexibility, availability, adaptability, and responsiveness

Excellent interpersonal skills and proficiency in written communication

Familiarity with Microsoft Office applications and IMMOWARE software

Benefits

Comprehensive health insurance

Meal vouchers

Employee assistance program (social benefits)

Option for remote work (1 day per week)



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