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Operations Manager
Il y a 2 mois
About the Role:
M-Files is a global leader in information management, providing a competitive advantage and substantial ROI to businesses through its metadata-driven document management platform. This platform enables knowledge workers to instantly find the right information in any context, automate business processes, and enforce information control.
We are seeking a dedicated individual to fill the role of a full-time Office Manager at our organization. This position offers an exciting opportunity to contribute to our Human Resources/People & Culture (P&C) initiatives while also providing essential support in office administration.
Key Responsibilities:
- Support the company's P&C efforts, ensuring the smooth operation of various initiatives.
- Manage payroll procedures, ensuring accuracy and timeliness in all related tasks.
- Maintain documentation related to policies, procedures, and employee records, ensuring compliance with regulatory requirements.
- Carry out and execute all day-to-day administrative tasks within the office, including managing correspondence, coordinating schedules, ordering supplies, and maintaining office equipment.
- Assist the P&C team with administrative tasks, maintaining employee records and payroll data.
- Prepare and update HR documents, such as employment contracts, offer letters, and HR policies.
- Assist finance with customer collection calls.
- Act as the first point of contact for all queries in the office, answering calls and opening post.
- Arrange all office supplies, including provisions, printing, stationery, and any other ad hoc requirements.
- Organize local team events and book hotels/assist with travel plans for management.
Requirements:
- Practical experience from French payroll.
- Fluent in French, with strong verbal and written communication skills, and work proficiency in English.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Previous experience in an administrative role in an office, preferably with P&C topics.
- Attention to detail and great administrative skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software tools.
- Self-motivated and able to work independently, managing tasks and priorities effectively.
Benefits:
- Inclusive and dynamic company culture.
- Lunch Voucher Scheme.
- Mobile phone.
- Pension.
- Annual paid vacation in accordance with the legislation and the collective bargaining agreement in force.
- Auntie Wellbeing Service.
- Flexible work/life balance.
