Groupe Dynamite Inc. Administrative Contracts Specialist

Job Details OverviewGroupe Dynamite Inc. (GDI) is a Montréal-based, public company of integrated omni-channel brands, designing and distributing accessible, trend-forward fashion for women since 1975.Our mission of "Empowering YOU to be YOU, one outfit at a time" is brought to life through the GARAGE and DYNAMITE banners and represents the consumer-centric core of GDI's long-standing success as a leading retailer in North America.Today, GDI operates nearly 300 stores across Canada and the United States, as well as shoppable brand experiences at Garageclothing.com and Dynamiteclothing.com.Job Summary:Reporting to the Team Leader Store Maintenance, the Administrative Contracts Specialist supports the Maintenance team. The Specialist will be required to participate in and coordinate all the recurring maintenance contracts for the stores and Head Office on a day-to-day basis to ensure effective maintenance operations while maximizing cost efficiency.Main Responsibilities:Ensure property maintenance expenses are managed in accordance with the approved business plans and are within the operating/capital budgets for both stores and HO.Expedite the preparation of monthly reporting requirements and ensure deadlines are met;Coordinate with appropriate organizations, internal stakeholders and outside vendors to ensure accurate current information is available and documented as part of the performance of preventive maintenance procedures for both stores and Head Office;Create, negotiate and monitor service level agreements with external facilities management vendors to ensure equipment and facilities are maintained on a proactive and preventive basis;Manage assets and maintain databases to facilitate the tracking and maintenance of facility assets;Maintain all plans, procedures, MOPs, SOPs and all other documentation necessary for safe and proper performance of preventive maintenance activities;Contribute to the preparation of annual budgets and expense and cost analysis for both stores and head office;Manage assets and maintain databases related to energy management for both stores and Head Office;Prepare required reports to measure energy efficiency of stores and Head Office.Qualifications:DEC in Accounting, or any other relevant certificate, is an asset;At least two years as an administrative assistant or related position;Experience in a Maintenance department is considered an asset;Knowledge of general accounting practices;Good knowledge of purchasing methods;Good negotiation skills;Strong knowledge of Microsoft Office suite (Excel, Word, Access and PowerPoint);Strong abilities in coordinating resources and day-to-day activities;Superior organizational and analytical skills with the ability to work independently;Good oral, written and interpersonal skills;Ability to recognize improvement areas, offer suggestions and resolve problems;Capable of handling multiple priorities;Bilingualism (French and English) is required for daily communication with suppliers, employees, and stakeholders, both within and outside of Quebec.At GDI, you will be part of a growing organization that understands the importance of investing in people and offers you:A comprehensive compensation package that includes performance-driven bonuses;A group retirement savings program with employer matching;Flexible group insurance with personalized coverage that meets your needs;An employee discount at Garage and Dynamite;Exclusive private sample sales;A flexible vacation policy;And moreGDI has been repeatedly voted one of Montréal's Top Employers and one of Canada's Top Employers for Young People.Our promise...No day will be like the last-we aim to be better today than we were yesterday. We are committed to employment equity.Candidates that are retained will be called for an interview.#LI-LP1