Sale Coordinator, Jewellery

**About Bonhams**

Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewellery, and entertainment memorabilia.

**About the Team**

Bonhams’ jewellery department is built upon exceptional expertise. Bonhams has been the UK auction market leader in jewellery for over 13 consecutive years and has broken several world records, creating new global price points.

The jewellery department in Paris was established in 2021 and has grown successfully over the past four years. The team in Paris stage two live and seven online auctions per annum as well as contributing consignments for London Jewellery sales.

**About the Role**

The Sale Coordinator is an integral role in the jewellery department, supporting the specialist and cataloguer in the successful delivery of auctions as well as the day-to-day running of the department.

Key Tasks and Responsibilities
- Managing a variety of internal functions on ‘A3’ (Auctioneer 3), Bonhams’ intranet system and primary business tool which include:

- Receipting property onto A3 and ensuring everything is correctly tagged with corresponding barcode labels
- Updating contracts on the system as required and issuing vendors with finalised contracts for sales
- Requesting/uploading client information and documentation to A3
- All system-generated pre
- sale correspondence and some manual correspondence that is more ‘bespoke’ including the issue of Introductory Commission letters
- Tracking global sale data for Bonhams and our main competitors
- All France laboratory and workshop runs on foot/via taxi throughout the year (with/without security as deemed necessary)
- Managing shipping/repair invoices on Bonhams system
- Dealing with Customs formalities
- The shipment of loose stones to/from overseas laboratories.
- The secure transfer of property between Bonhams locations.
- Liaising with operation teams for booking security guard(s), for photographers planning
- Liaising with the Gallery team in the set up and delivery of sale previews during the year
- Printing and binding condition reports and laboratory certificates for preview
- Supporting the team logístically ahead of all evening events
- Liaising with Client Services as and when required pre
- and post-saleAs an important part of the team, you will also be required to support many day-to-day activities and ensure the department has all it needs to run smoothly and effectively

**Key Skills & Attributes**
- Strong time management, organisational and prioritisation skills and an ability to manage your workflow under pressure (busiest time is usually three months before and one month after each sale)
- Problem-solving skills
- Initiative and drive to succeed
- Excellent communication skills across all platforms with colleagues, clients, laboratories and suppliers
- A flexible approach and a willingness to support the team outside of your core responsibilities
- Previous experience in an administrative position (not necessarily from an auction background)
- Bilingual French and English, a third European language is a plusInterest for jewellery.

**What we offer**

Some of our benefits include:

- Travel Allowance
- Learning and Training Funding ProgrammeWelfare and Retirement Plans

If you wish to apply, please send your CV and cover letter by the 28th October 2024 at midnight.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.