Real Estate Manager, Europe

General information

**City**:Paris

**Country**:France

**Creation Date**:13-May-2025

**Employment Type**:Permanent

**Employment Type**:Full time

**Ref #**:1234571471
- Description & Requirements
- Role Title: Real Estate Manager, Europe
- Department: Operations Division
- Team: Real Estate & Workplace
- Location: Continental Europe - based in one of Liberty’s main offices (Paris, Cologne, Luxembourg, Milan, Madrid, The Hague, Zurich, Amsterdam)
- Type: Permanent (full-time or minimum 4 days per week, minimum 75% in-office)
- About the Role:

- The job-holder will be responsible for oversight of the Facilities Management and Real Estate aspects of Liberty’s offices in Continental Europe and Scandinavia. The role will report to the Real Estate Manager, UK & MENA. The role operates cross-functionally, supporting our 3 trading business units, requiring strong collaboration and communication across several departments.
- About the Department & Team:

- The Real Estate & Workplace team supports the offices hosting Liberty Mutual’s various insurance businesses in the UK, Europe and MENA. The team works closely with the Liberty Mutual Enterprise Real Estate Services Teams (based in the US) who set principles and guidelines for office design and operations, share best practice globally and coordinate internal approvals for real estate transactions.
- Key Responsibilities:

- Operational (70%):

- Assist local office management and staff in premises-related operational matters, overseeing all Facilities Management aspects (including oversight of Health & Safety aspects). Each office location has a designated Office Assistant role (part-time or full-time) responsible for the day-to-day operational matters; the Real Estate Manager provides guidance, direction and support in more complex or technical matters such as liaison with the building management and/or main contractors to resolve issues
- Coordinate with the Technology teams to ensure they respond to all IT and AV/VC issues promptly and effectively
- Monitor budget and actual occupancy costs for each office; responsible for approving all relevant invoices and ensuring payment queries are resolved (with Finance / Treasury teams)
- Ensure all local emissions and sustainability reporting requirements are met
- Develop guidelines and protocols for Facilities Management aspects for each office, and implement targets and simple KPI for measuring costs and service quality
- Maintain accurate office “directory” information - leases, space plans, major contracts, running costs etcCo-ordinate the Business Continuity aspects for LSM’s offices outside the UK, including ensuring update of each Office Emergency Action Plan and annual Fire Evacuation tests.- Transactional / Project Work (30%):

- Lead on “stay versus go” office relocation reviews and in the establishment of new office locations, work with business stakeholders to identify and incorporate their requirements into the Requirements Brief; support the development of the Business Case / financial analyses and coordinate with the external real estate agents
- Oversee relocation projects and coordinate office fit-outs (including coordinating the workplace design and furniture aspects) / exit from vacated office space
- Support the process for obtaining approvals for any proposed real estate transactions
- Review lease agreements, co-ordinating with LSM’s internal and external legal advisorsOversee office space management, fit-outs and refreshes, liaising with Technology, local office management and external project managers and contractors if/as appropriate- General
- Adherence to all relevant regulatory requirements forms part of your role, and the demonstration of behaviours as set out in the Conduct Risk Policy, as they relate to your role, is core to LSM's commitment to our Liberty Values, placing customers at the centre of our business and behaving with integrity. LSM expects you to understand your responsibilities relating to all regulatory and internal requirements, and to proactively demonstrate compliance with these requirements and behaviours at all times. These requirements include the Senior Managers and Certification Regime Conduct Rules ,Solvency II, fair treatment of customers, Financial Crime, Data Protection, Conflicts of Interest, and Whistleblowing
- Skills and Experience:

- Facilities Management and office fit-out experience required - ideally managing multi-site office locations in different countries
- Experience working in different countries desirable
- Experience required in managing supplier relationships to obtain efficient and cost-effective delivery
- Strong written and oral communication skills in English (Liberty’s common business language) and one or more of French, German or Italian required
- Strong team player, able to build productive and trusting relationships
- Logical mind-set, eye for detail, able to translate detail in to the “big picture”
- Proactive, completer, result or