Assistant Project Manager

As Assistant Project Manager, you will be responsible for ensuring due diligence on our bids and projects and will be managed by our experienced Project Managers in France and in the UK. You will also have support from a strong network of APMs across the countries in which we work. A key role will be to support timely and appropriate communication with consultants, suppliers, central and local offices and other stakeholders. This role will include working in both French and English, so only applicants with high levels of written and spoken proficiency in both languages will be considered.

Responsible for the contract management cycle of our independent consultants and our sub-consultant partners.
- Assist the Consultancy Service Team to identify consultants and to run due diligence reports on any new third party. Draft contracts for sub-consultants, including collating all necessary documentation, liaising with the Commercial and Legal teams, ensuring approvals and signatures from both sides.
- Assist project team in provision of administrative support for the lifespan of project, through confirming consultant availability and sharing the scope of work with them.
- Review and process international consultants’ invoices and build and maintain a contract tracker system.

Responsible for organising travel for staff and consultants to our projects all over the world.
- Be the contact person for international staff and consultants for all matters related to travel overseas, including coordinating pre-visit mandatory trainings, security approvals and briefings and visa arrangements.
- Liaise with our Travel providers to make travel bookings for international consultants and project staff and with in-country programme operation teams to obtain necessary invitation letters, as required.

Support the financial management of bids and projects.
- Update and maintain the project trackers and help monitor budgets and report status periodically.
- Prepare draft invoices and submit invoices to the client, as requested.
- Review, monitor and identify risks in the project, reporting progress periodically.
- Assist PM and MM Finance team in monthly preparation and review of financial documents. Assist in producing the operational and financial sections of the project quarterly and annual reports.

Support the administrative management of bids and projects.
- Be the programme’s first point of contact for all MM specific tools, documents and procedures including on incident reporting, health and safety risk assessments, audits and monthly project controls.
- Support with producing, formatting, editing and distributing documents, including supporting the preparation of presentations for internal and external meetings, preparation of minutes of meetings, and project updates and final deliverables.
- Excellent communication skills with spoken and written fluency required in French and English.
- Educated to International Baccalaureate or equivalent.
- Full attention to detail and accuracy.
- Patience and ability to remain calm under pressure.
- Proficient in using MS packages, particularly Word, Excel and PowerPoint (creating documents, formatting, manipulating data, creating graphs, etc.).
- Competent numeracy skills with experience in creating and monitoring budgets and finances.
- Flexibility and team working skills.
- Demonstrable interpersonal skills.
- Understanding of and sensitivity to cultural differences.
- Ability to plan and organise own work and support others with the same
- Proactive and able to use own initiative to solve problems and seek opportunities for continuous improvement.

**Job Profile**
- Mott MacDonald works in developing countries to support poverty alleviation, good governance, and to help increase access to basic services. We build capacity and resilience in healthcare, education, water, sanitation and provide world beating expertise in transportation, infrastructure and renewable energy - while safeguarding the environment, promoting human rights and gender equity, and fostering social and economic development. Cambridge Education is part of Mott Macdonald and is responsible for our education projects. We constantly stretch our thinking to seek out innovative, sustainable solutions for the world’s toughest challenges: population growth, urbanisation, food security, climate change and local/regional conflicts. At the start of every project, we search for the opportunity to add value in our designs and outcomes.
- Our multidisciplinary teams of experts work in close collaboration with governments, NGOs and communities in two broad areas: strategic thinking and actual delivery of projects and programmes. We believe our solutions provide the best life chances for the present and future generations because we never lose sight of the people who should ultimately benefit from what we do.
- Our International Development Services (IDS) Unit employs professional and support staff and delivers projects