Grants Management Officer

OVERVIEW
**Post Number**: BSP 834
**Grade**: P-3
**Parent Sector**: Bureau of Strategic Planning (BSP)
**Duty Station**: Paris
**Job Family**: Programme Coordination
**Type of contract**: Fixed Term
**Duration of contract**: 2 years, renewable
**Application Deadline (Midnight Paris Time)**: 20-JAN-2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
UNESCO’s Bureau of Strategic Planning (BSP) drives the Organization’s strategic planning and reporting, resource alignment, and programme coherence while building robust partnerships to support its mission. BSP develops UNESCO’s Medium-Term Strategy and Biennial Programme, ensuring alignment with global priorities and the Sustainable Development Goals (SDGs). In addition, BSP coordinates corporate partnerships, oversees the mobilization of voluntary resources, and manages grant agreements. It also promotes results-based management, oversees programme monitoring, and supports capacity building, ensuring that UNESCO’s initiatives are both effective and responsive to global needs.
Under the overall authority of the Director of the Bureau of Strategic Planning (DIR/BSP), the authority of the Director of the Partnerships Division (DIR/BSP/DPA), the Chief of the Grants and Resource Management Section (BSP/DPA/GRM), and the direct supervision of the Head of the Agreement Management Unit, the incumbent will be responsible for leading donor financial reporting, monitoring of project implementation and closure, ensuring the proper recording of funding agreements, and the development of grant policies and procedures pertaining to these areas.
Within this context, specific duties of the incumbent will include:
**Donor Reporting**:
Being responsible for preparing donor financial reports for accounts/projects funded by voluntary contributions, including complex ones such as those funded by the European Union.
Verifying compliance of the financial reporting formats with the signed agreements; validating the content of each individual financial report prepared by Grants Assistants.
Providing any additional information/explanation to donors upon request.
Supporting the Head of Unit in the preparation of donor review meetings.
Providing advice and guidance to sectors and field offices on all aspects relating to donor financial reporting.
Maintaining proper records of the database of financial reports issued.
Long Description
**Project Monitoring**:
Being responsible for the monitoring of projects and ensuring regular communication with different stakeholders and providing advice and guidance to ensure timely implementation and closure of projects.
Keeping proper records on action taken and feedback received in close consultation with the direct supervisor.
Advising BSP's senior management on remaining funds emanating from closed projects.
**Recording of signed agreement**:
Ensuring that signed agreements are recorded in the appropriate tool (SAP) in a timely manner in line with the date of closure of the monthly/annual accounts.
Ensuring that payment schedules are accurately entered, followed and updated on a regular basis.
**Policies and procedures**:
Contributing to updating and revising grant management policies and procedures and improvements to existing IT tools.
COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Results focus (C) Teamwork (C) Professionalism (C) Planning and organizing (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
Advanced university degree (Master's or equivalent) in accounting, finance, economics, business administration or a closely related discipline(s).
Work Experience
At least four (4) years of relevant professional experience in the area of accounting, finance or closely related fields, of which preferably two (2) years acquired at international level.
Demonstrated experience in grants management, partnerships, financial reporting, especially in relation to reporting to various stakeholders.
Long Description
Skills/Competencies
Excellent understanding of grants management processes, especially on donor financial reporting.
Excellent interpersonal skills, including the ability to maintain effective partnerships and participate in negotiations with various stakeholders.
Excellent drafting skills and proven ability to produce high quality and analytical financial reports.
Excellent problem - solving skills.
Ability to work in a team and to maintain effective working relationships in a multi-cultural environment.
Languages
Excellent knowledge of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Skills/Competencies
Knowledge of ERP Systems and reporting tools.
Good understanding of the United Nations system funding structure.
Languages
Knowledge of another official language of U