Payroll Assistant

**Mandarin Oriental Lutetia, Paris is looking for a Payroll Assistant.** Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences. An icon of Parisian elegance since 1910, Mandarin Oriental Lutetia, Paris embodies the spirit of the Left Bank—where history meets modern luxury. Nestled in Saint-Germain-des-Prés, this Palace offers refined gastronomy, a holistic spa, and 184 rooms including stunning suites and signature apartments. From the vibrant Brasserie to the intimate Joséphine Bar, every space invites unforgettable moments. More than a stay, it’s a celebration of French savoir-faire and the unique soul of the Left Bank. **About the job** Based at Mandarin Oriental Lutetia, Paris within the Accounting Department, the Payroll Assistant reports to the Payroll Manager. **As Payroll Assistant, you will be responsible for the following duties**: - Assist the Management team in the overall supervision and daily operations of the Spa. - Ensure an exceptional guest experience by delivering a warm and professional welcome. - Oversee the treatment schedule and coordinate staff planning efficiently. - Manage and grow the members' portfolio through consistent follow-up, client loyalty initiatives, and business development efforts. - Act as a true brand ambassador by promoting the Spa and contributing to revenue growth. - Handle administrative tasks with precision, including: Client database management, team scheduling, budget and cost control. - Anticipate client needs and provide thoughtful, solution-oriented responses to any issues that may arise. - Ensure the Spa and all facilities remain impeccably clean, adhering to hygiene and safety standards at all times. - Uphold and embody the quality standards and procedures expected in a luxury environment. **As Payroll Assistant we expect from you**: - Update employee records and manage the entry of all health-related absences (accidents, sick leave, maternity leave, etc.) in compliance with applicable labor laws, as well as update monitoring dashboards. - Verify schedules entered by managers in order to prepare and input variable payroll elements (transport allowances, advances, bonuses, wage garnishments, etc.). - Prepare and/or verify part of the payroll, including temporary staff pay ("Extras"), unemployment certificates, and ensure payroll processing for apprenticeship and internship contracts. - Perform basic payroll calculations for both managerial and non-managerial staff, process end-of-contract settlements (final pay slips), and monitor key indicators such as paid leave balances, public holidays, and executive leave days. - Contribute to the preparation of various reports and annual statements. - Stay up to date with changes in labor and employment legislation. - Manage the administrative aspects related to health insurance, provident schemes, and portability of benefits. **As Payroll Assistant we expect from you**: - 1 to 2 years of experience in payroll and/or HR administration, with a background in payroll training. - Previous experience in the hospitality industry would be an asset. - Proficient in computer tools, particularly Excel and Word. Familiarity with the payroll software “Cegid RHPI” and the time management system “OCTIME” would be a plus. - Good command of English, both written and spoken. - Strong organizational skills and a team-oriented mindset. **Our commitment to you**: - Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously. - MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones. - Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally. **Our local benefits**: - 13th month bonus - 100% public transport reimbursement - €45 Uber credit after the last metro - Sustainbale mobility package - Staff cafeteria - 70% coverage of the health insurance premium **We’re Fans. Are you?