Executive Management Assistant

Executive Management Assistant

**Location**:Göteborg, SE, 417 15
- Lyon, FR, 69802**Position Type**:Professional- Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.We are looking for an Executive Assistant to the Senior Vice President (SVP) for Electromobility (EMOB) Purchasing department. You will be an essential person for us and will act as the heart and the glue of the Management team and EMOB department. This is a great opportunity for someone that wants to grow in a very exciting and challenging environment and that wish to have a position with a high level of responsibility.
You have an open and positive attitude and like to work in a high pace environment. You will work proactively, independently and should have the ability to work on own initiative. The job requires good networking and therefore great ability to communicate, orally and verbally, and to work with people on different levels and in different areas is essential, both towards internal and external stakeholders. If you are also curious and love to find new ways of working with different platform and IT tools such as Microsoft Teams, we believe that you will be a perfect fit for this role.
To be successful in this position you need to have a high level of integrity and ethics, dedication, commitment, loyalty, and sound judgment. Finally, you must be exceedingly well organized and flexible.

**Main activities & Responsibility**
- Work proactively to support your boss by providing an efficient and professional service by managing day-to-day issues, support and follow-up plans and activities.
- Plan, organize and take minutes in the management meetings.
- Plan, organize and lead activities and events for the management team and department.
- Support with travel, expense reports, business, general administration and agenda proposition and planning.
- Responsible for the department’s administrative routines as well as proficiency in IT tools such as MS Office, Teams, SharePoint, EBD and Origo.
- Responsible for the information flow within the department.
- Be actively involved in the onboarding on new members by providing information about the way of working and tools.
- Implement benchmarked tools/activities within other departments in the same organization.

**Qualifications**
- A passion to work TOGETHER with a great management team and department that have fun every day
- Communicate so everyone can understand what you’re trying to say.
- Ability to take ownership of the tasks and organize, structure and prioritize a wide range of issues in an effective way.
- Proactive approach, strong organizational skills and a passion for driving activities.
- High standard of professionalism and to operate with highest level of integrity (ability to treat confidential information with appropriate discretion).
- International approach/interest and a global mindset with advanced skills in English
- Strong skills in IT systems in general and Office365 in particular
- Good social competence and networking skills - someone who loves to cooperate and work with people will love this job
- Knowledge about the Volvo organization and administrative routines is an advantage
- Relevant education and experience from similar positions

**Ready for the next move?**
If you recognize yourself in the above description - we are very curious to get to know you

Reporting to: Senior Vice President - Electromobility Purchasing
Location: This position is located in Lyon, France and will be supporting EMOB Purchasing SVP located in Lyon. You will be part of management team located in Lyon, France and Gothenburg, Sweden.
Travelling: occasionally
If any questions please contact:

- **Who we are and what we believe in**-
**Group Trucks Purchasing** has 125 BSEK in purchasing annual spend and 2,550 supply chain partners in serial production. We deliver the best possible products and service that bring value to our customers through scouting and working with high performing supply chain partners. We support Volvo Group's mission ‘Driving prosperity through transport solutions' through sustainability, business ethics and innovation. Joining us means working in a global context with 1,400 colleagues from diverse backgrounds and different nationalities across 25 countries while contributing to the core business and results of Volvo Group.**Job Category**:Administrative & Business Support**Organization**:Group Trucks Purchasing**Travel Required**:Occasional Travel**Requisition ID**:6566**View All Jobs**

**Do we share the same aspirations?**

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to