Office Management and HR Support Intern

**About**:
Are you ready to be part of a groundbreaking company at the forefront of Industry 4.0? Pelico is on a mission to drive the transition of factories towards greater resilience, agility, and resource efficiency through data-driven collaboration.

Pelico, headquartered in Paris, France, emerged in 2019 as a result of merging the finest talents from the realms of Tech, Data Science, and Manufacturing. With operations expanding swiftly in France, Germany, and the United States, we are a dynamic force transforming the factory supply chain landscape. Our growth trajectory is fueled by unwavering support from Tier 1 VCs like 83North and reknowned investors, including CEOs from renowned companies like Datadog and Mirakl.

Pelico's operations management platform gives factory teams the agility and resilience to quickly respond to any supply chain disruptions, and act fast to mitigate their impact. With the platform, factory teams align on a single source of truth to anticipate bottlenecks, prioritize corrective actions, speed up cross-functional collaboration, and simulate alternative production and repair scenarios.

**What you'll do & learn**

In a context of hypergrowth, the objective of this Office Manager internship is to make life easier for our 120 coworkers in Paris working alongside our Office Manager and HR Department.

This role will ensure the smooth running of our office by ensuring good atmosphere and efficient administrative management, while promoting the well-being of our employees and the integration of new arrivals.

This work-linked placement is the perfect chance to put your theoretical knowledge into action and embark on a 100% practical adventure. Our Office Manager & HR team will be there to guide you every step of the way.

**Office Management and Culture**
- Making sure our offices are pleasant by ordering, putting away and maintaining levels of snacks, drinks, fruit, etc.
- Managing stock
- Setting up meeting rooms
- Communicate with our various service providers
- Help organise monthly internal events to strengthen team cohesion (breakfasts, Board Game Nights, Thursday drinks, Yearly Seminar)
- Help organise offsite notes by sending out reminders, creating the necessary documents, and helping with communication on Slack and Notion.

**Administrative support**
- Receive purchases of office supplies and maintain appropriate stock levels.
- Ordering, putting away and maintaining levels of snacks, drinks, fruit, etc.

**HR**
- Leveraging existing tools to automate repetitive tasks
- Support Talent Acquisition occasionally (coordination of interviews)

**Onboarding assistance**
- Prepare welcome kits
- Help organize onboarding sessions
- Update newcomers' calendars
- Be the main contact for answering their queries
- Collect feedback

**Preferred Experience**:
**_ Pelico promotes inclusion and non-discrimination, and acts daily in favour of social mix, gender equality, senior citizens & disability_**

**What you embody**
- You're studying and willing to gain a first experience working in an Start-Up in Internal Operations field.
- You have internship agreement from your school.
- You're professional, friendly, dynamic, structured, committed to your tasks and have excellent interpersonal skills, you collaborate easily with other team members.
- Detail oriented, you are reliable in the quality of your work and respect of deadlines
- Communication: you are able to convey efficiently a message
- Fluent verbal and written English, and communicative French
- At Pelico, we're committed to supporting you as you take up your new role and training you in our working methods.

**What we offer**

Join an exciting adventure with a lot of challenges at all levels
- Office location at the heart of Paris (75002)
- Team events every month
- Remote flexibility & 6 weeks of Work from Anywhere
- 1300€ gross per month
- 50% meal allowance: 10€/day worked (Swile card)
- 1 PTO per month worked
- 100% public transportation paid by the company
- Additional days off for your exams

**Recruitment Process**:
**Our recruitment Process**
- Screening call Aleksandra, Talent Acquisition Specialist (20 min)
- Onsite Meeting with Claudia (Office Manager) and Jade (Hr Coordinator)
- Reference checks
- Offer letter within 48 hours

**Other information**:
The position is based in Paris.

Internship duration: 4-6 months

Start date: 1st July